Administrative Assistant

2 weeks ago

Mahesana, India Solvix Technologies Pvt Ltd Full time

**Job Title**: Administrative Assistant

**Job Type**: Full-time

**Location**: Mehsana, Gujarat (On-site)

**Solvix Technologies Pvt. Ltd.**: Pioneering Solutions, Together

At Solvix Technologies, we craft innovative IT and digital marketing solutions that help businesses grow smarter. From custom web and app development to performance-driven marketing, we turn ideas into scalable results. Join our agile, fast-growing team where your talent drives real impact.

**Responsibilities**:

- Provide daily administrative support to the management team, including scheduling, calendar management, and reminders.
- Prepare documents, reports, presentations, internal notes, and professional correspondence.
- Track and follow up on ongoing tasks and project action items across functions.
- Maintain structured digital records, documents, and trackers to support smooth operations.
- Assist with basic bookkeeping tasks such as managing expenses, organizing invoices, and maintaining payment records.
- Coordinate with relevant teams and stakeholders for documentation, reporting, and compliance requirements.
- Prepare agendas and take minutes for internal meetings; ensure timely follow-up on next steps.
- Assist with communication, coordination, and documentation across legal, HR, finance, and operations functions.
- Support internal SOP drafting, policy updates, and documentation standardization.
- Coordinate travel arrangements, bookings, and logistics for management when required.
- Conduct research, comparisons, or summaries to support planning and decision-making.
- Track reimbursements and maintain logs for leadership-related expenses and activities.
- Handle special tasks and delegated responsibilities from the leadership team.

**Requirements**:

- A bachelor’s degree in business administration, commerce, or a related field.
- 3-5 years of experience in an administrative, executive support, or coordination role.
- Strong communication skills in English, Hindi, and Gujarati.
- Proficiency in Microsoft 365 for communication, scheduling, and documentation.
- Strong organizational, documentation, and time management skills.
- Basic understanding of accounting principles or bookkeeping is preferred.
- Ability to manage multiple responsibilities independently with high attention to detail.

**Employee Benefits & Perks**:

- Flexible Scheduling: Balance your work around life's commitments.
- Paid Time Off: Recharge and relax with our paid leave policy.
- Paid Sick Leaves: Your health comes first; recover with our paid sick leave policy.
- Performance Bonuses: We value and reward outstanding contributions.

**Benefits**:

- Flexible schedule
- Paid sick time
- Paid time off

Ability to commute/relocate:

- Mahesana, Gujarat: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your expected monthly salary for this position?

**Education**:

- Bachelor's (required)

**Experience**:

- IT or digital marketing industry: 1 year (preferred)
- Bookkeeping: 1 year (preferred)
- Administrative Assistance: 2 years (required)
- Executive Administrative Assistance: 1 year (preferred)

**Location**:

- Mahesana, Gujarat (preferred)

Work Location: In person

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