**Job Title: Executive Assistant to CEO**

**Reporting To**: Chief Executive Officer (CEO)
**Location**: Yamuna Nagar (Haryana)
**Type**: Full-time | On-site

**Role Summary**

The Personal Assistant cum Manager to the CEO will provide high-level support by managing strategic, operational, and administrative tasks directly from the CEO’s office. This position demands a proactive, highly organized, and detail-oriented professional who can handle confidential information with discretion and represent the CEO internally and externally with integrity and professionalism.

**Key Responsibilities**

**1. Executive & Administrative Support**
- Manage and maintain the CEO’s schedule: appointments, internal and external meetings, events, and travel plans.
- Draft high-quality reports, minutes, letters, and business correspondence.
- Prepare presentations and briefing materials for meetings and reviews.
- Organize and maintain records, files, and documents, ensuring confidentiality at all times.

**2. Managerial Coordination**
- Act as a communication bridge between the CEO and internal teams for seamless workflow.
- Track critical projects and ensure timely follow-up and delivery of action items.
- Coordinate inter-departmental activities, reviews, and strategic planning meetings.
- Maintain an overview of company performance metrics and provide data-driven inputs.

**3. Strategic & Business Support**
- Assist in preparation of board decks, investor presentations, and strategic proposals.
- Conduct industry research, competitor benchmarking, and background studies as needed.
- Coordinate key business development and partnership initiatives on behalf of the CEO.
- Shadow and accompany the CEO for key client meetings, conferences, and site visits.

**4. Communication & Public Relations**
- Manage CEO’s official LinkedIn presence and external communications.
- Liaise with key clients, government bodies, and industry partners as a representative of the CEO.
- Ensure consistent tone and language in CEO communications to reflect corporate branding.
- Coordinate media interactions, corporate events, exhibitions, and VIP visits.

**5. Travel & Logistics Management**
- Plan and execute domestic and international travel including visa processing, itineraries, and accommodations.
- Manage all logistics for events and conferences attended by the CEO.
- Maintain detailed records of travel, budgets, reimbursements, and related documentation.

**6. Personal & Confidential Assistance**
- Handle personal and confidential matters with utmost discretion and reliability.
- Support the CEO in personal scheduling, appointments, and family-related coordination when required.

**Additional Responsibilities**
- Act as the primary point of contact for all matters related to the CEO’s office.
- Serve as a ‘barometer’ to gauge internal issues and keep the CEO updated on key matters.
- Independently drive small projects and strategic initiatives from conception to completion.
- Maintain strong relationships with stakeholders, board members, senior leadership, and clients.

**Key Skills & Attributes**
- Advanced proficiency in MS Office (Excel, PowerPoint, Word), Google Workspace, and digital collaboration tools.
- Excellent communication skills - both verbal and written.
- Strong organizational and multitasking capabilities with attention to detail.
- Professional demeanour with the ability to handle high-pressure situations.
- High level of integrity, discretion, and emotional intelligence.
- Strong interpersonal skills and ability to build long-term professional relationships.

**Qualifications & Experience**
- Graduate/Postgraduate in Business Administration or a related field.
- 3-6 years of experience as a Personal/Executive Assistant to C-level executives.
- Prior experience in a manufacturing, energy, or infrastructure environment is preferred.
- Fluency in English; knowledge of additional regional/international languages is a plus.

**Job Types**: Full-time, Permanent

Pay: Up to ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid sick time
- Paid time off

Schedule:

- Day shift
- Fixed shift

Work Location: In person