Office Administrator

9 hours ago

Puducherry Puducherry, India GENX THOFA TECHNOLOGIES Full time

**Key Responsibilities**

**1. Office Administration**
- Oversee and manage daily office operations to ensure smooth workflow.
- Maintain office supplies, equipment, and facilities, liaising with vendors and service providers.
- Implement and monitor office policies, procedures, and compliance requirements.

**2. Scheduling & Coordination**
- Manage calendars, appointments, and meeting schedules for senior management.
- Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-ups.
- Facilitate effective communication and collaboration between departments.

**3. Documentation & Reporting**
- Draft, format, and manage official documents, records, and correspondence.
- Maintain and organize files, contracts, and other administrative records (physical and digital).
- Prepare periodic reports, presentations, and dashboards for management review.

**4. HR Support**
- Assist in employee onboarding, maintaining personnel records, and coordinating training sessions.
- Support HR in managing leave records, attendance, and employee engagement initiatives.
- Provide assistance in recruitment coordination and HR documentation.

**5. Finance Support**
- Assist in processing invoices, purchase orders, and reimbursements.
- Support finance with expense tracking, petty cash management, and vendor payments.
- Coordinate with the accounts team for timely financial reporting and audits.

**6. Cross-Functional Coordination**
- Serve as a point of contact for internal teams and external stakeholders.
- Ensure effective flow of information across departments to support business operations.
- Provide administrative support to special projects and company events.

**Key Skills & Competencies**
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
- Ability to handle confidential information with discretion.
- Problem-solving mindset with attention to detail.
- Strong interpersonal skills and a proactive approach to work.

**Qualifications**

**1.** Bachelor’s degree in Business Administration, Office Management, or a related field.

**2**. B.SC Computer Science

**3**. B.Com

**4**. Master’s degree (MBA or related)
- **Employment Status**: Full Time
- **Experience**: 0 - 1 Years
- **Gender**: Only females are allowed to apply
- **Job Location** : Puducherry
- **Work Type** : Work from office

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹12,000.00 - ₹15,000.00 per month

**Benefits**:

- Provident Fund

Work Location: In person

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