Back Office Executive

5 days ago

Hazira Surat Gujarat, India Elvee Jewels Pvt. Ltd. Full time

**Job Description - Back Office Executive**

Job Title: Back Office Executive
Department: Administration / Operations
Reporting To: Operations Manager / Office Head

**Job Purpose**:
To manage and support all back-office operations in the gems and jewellery business, ensuring smooth administration, accurate record-keeping, coordination with production, sales, and accounts teams, and efficient handling of office processes.

**Key Responsibilities**:

- Maintain accurate records of production, inventory, sales, and purchase orders.
- Prepare and maintain files for gold, diamonds, gemstones, and finished jewellery items.
- Ensure all reports and documents are updated regularly for management review.
- Assist in tracking raw materials, semi-finished, and finished jewellery stock.
- Coordinate with warehouse and production teams for stock reconciliation.
- Maintain stock registers and prepare reports on consumption and availability.
- Act as a point of contact between production, sales, marketing, and accounts teams.
- Ensure smooth internal communication and workflow.
- Follow up on pending tasks, approvals, and documents.
- Assist in organizing meetings, preparing presentations, and office scheduling.
- Support compliance and documentation for audits.
- Assist accounts team in invoice preparation, purchase bills, and payment tracking.
- Maintain records of vendor bills, receipts, and expense reports.
- Process Improvement & Reporting
- Suggest improvements in office workflow and documentation processes.
- Prepare weekly/monthly reports for management on back-office operations.

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹10,000.00 - ₹15,000.00 per month

**Benefits**:

- Food provided
- Provident Fund

Work Location: In person

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