Jr. Admin Executive

5 days ago

Coimbatore Tamil Nadu, India BOT VFX Full time

This position involves a substantial management role to support the company as it continues to grow its employee base and geographical footprint. The position to take care of the facility operations at BOT VFX is located in CJB, which currently. The scope of responsibilities includes the entire life cycle of facility management operations. The Establishing Standard Operating Procedures (SOPs) for facility management, to ensure the quality of day-to-day facility operations.

**POSITION RESPONSIBILITY**
- **Manage existing facility operations. **This includes ensuring Building Team Coordination for parking, bills, repair & maintenance.
- **Facility Service TAT **(measurements with performance targets). Ticket to be closed within the TAT.
- **Facility Management **Daily Floor Walk Audit, Building team coordination for parking, repair & maintenance, Event & Client visit coordination and Coordination for Logistics
- **Vendor Management **Coordination for Invoice submission, Vendor agreement, Attendance, Reports & Audit documents
- **Support Functions **Coordination with IT, HR & Finance team for need basis.
- **Procurement Management **Procurement, Negotiation, Quotation, Purchase, Invoice submission & Payment Status
- **Event Management **Event celebrations coordination for purchase & Training & Meeting arrangements.
- **Support Function **Support for Recruitment, Training coordination, Institute Connect, Induction for new joinees and talent engagement activities
- **Petty Cash **Handling monthly petty cash for office needs and bill submission with a proper tracker.
- **Asset Management **Non IT asset maintenance, Managing official mobile connections and others.
- **Data Management **Tracker for, Materials, Food, Snacks, First Air, Petty Cash, Security registers..
- **Initiative & Idea **Process Innovation, Simplification and new Ideas generation for the organization growth & employee satisfaction.
- **Food & Beverages **Food & Snacks to be organized for employees
- **Travel & Accommodation **Travel and Accommodation Coordination & Booking as per the request
- **Material Management **Event materials, Stationery & others

REQUIRED **EXPERIENCE & SKILLS**
- **1 + years of experience related to facility management is highly **preferred.
- **Good and effective communicator **with an ability to manage the facility. Effective and professional written and verbal skills.
- **Technically adept at using productivity tools **like Google Sheets, Excel, project management software.

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