Company Secretary

Reporting To: Board of Directors/CEO

Key Responsibilities:
Corporate Governance and Compliance:
Regulatory Compliance:
Ensure compliance with the Companies Act, Securities and Exchange Board of India (SEBI) regulations, and listing obligations.

Monitor compliance with corporate governance norms as per regulatory requirements.

Submit periodic reports, filings, and disclosures to regulatory bodies such as SEBI, stock exchanges, and the Ministry of Corporate Affairs (MCA).

Board and Committee Meetings:
Organize, prepare agendas, and issue notices for board meetings, annual general meetings (AGMs), and committee meetings (e.g., Audit, Nomination & Remuneration, and Stakeholders Relationship Committees).

Record and maintain minutes of meetings.

Advise the board on their legal and corporate responsibilities and ensure their decisions are implemented.

Secretarial Standards:
Ensure compliance with secretarial standards issued by the Institute of Company Secretaries of India (ICSI).

Documentation and Record Management:
Statutory Records:
Maintain statutory registers, records, and documents such as the register of members, directors, charges, and beneficial ownership.

Handle filings with the Registrar of Companies (ROC) and ensure timely submission of returns such as annual returns, financial statements, etc.

Corporate Filings:
File disclosures, quarterly/annual reports, and other submissions with stock exchanges and other authorities.

Stakeholder Communication:
Investor Relations:
Act as the primary point of contact for shareholders and investors regarding governance matters.

Facilitate dividend distribution, handle investor grievances, and ensure proper communication of material information.

Stock Exchange Requirements:
Handle tasks related to listing, delisting, and issuance of securities, and ensure adherence to disclosure obligations under the listing agreement or LODR regulations.

Legal and Risk Management:
Contracts and Agreements:
Draft, review, and oversee legal agreements and ensure they align with statutory guidelines.

Risk Mitigation:
Identify and address governance-related risks, ensuring compliance with laws to avoid penalties or legal consequences.

Advisory Role:
Strategic Input:
Advise the board on strategic decisions, corporate governance trends, and best practices.

Assist in corporate restructuring, mergers, acquisitions, and other critical corporate transactions.

**Ethics and Integrity**:
Promote ethical conduct and integrity in line with organizational values and governance codes.

**Other Responsibilities**:
Training and Development:
Conduct orientation and training for directors and key stakeholders on governance practices.

CSR Compliance:
Monitor compliance with Corporate Social Responsibility (CSR) provisions and ensure proper implementation of CSR projects.

**Qualifications and Skills**:
Member of the Institute of Company Secretaries of India (ICSI).

**Skills**:
Strong understanding of corporate laws, securities laws, and governance practices.

Excellent drafting, communication, and presentation skills.

Proficiency in using governance and compliance tools/software.

Leadership and stakeholder management abilities.

**Job Types**: Full-time, Permanent

Pay: Up to ₹31,000.00 per month

Schedule:

- Day shift

**Experience**:

- CS: 2 years (required)

Work Location: In person