Careers and University Counsellor Administrator

**THE BRITISH SCHOOL JOB DESCRIPTION**

**Job Title: Careers and University Counsellor Department: Admin**
**Administrator**
**Reports to**: Lead Careers and University Counsellor
***
**Role**: To provide coordination and support of the administrative, clerical and operational tasks related to the
successful management of the Careers and University Guidance Office. The Administrator is responsible for
providing high quality customer service to students, faculty and staff and will ensure the effective running of the
office across the school, its community and partners.
***

**Key Accountabilities**:
***Managing the department calendar and appointments
Creating and maintaining students and parent’s records
Sending mailers and posting information on CIALFO regularly
Collating data through scattergrams
Assisting with psychometric assessments

Working knowledge of UCAS and The Common Application - so as to provide detailed assistance to

Managing a variety of databases in a timely fashion, in particular the Counsellor Drive components.
***Corresponding with parents and students to provide them with information related to department

programmes and interventions
***Adminitstrative liasing across school with various key stage offices to coordinate department events and

meetings
Coordinate career events, career fairs and related documentation as required
***Coordinate and assist with the SAT and PSAT along with the department
***Assist College Guidance Counsellor in tasks that serve to facilitate the running of the College Guidance

Counselling Processes including updating the College Handbook etc.
***Maintenance of the Department Firefly page under the guidance of the team
Collecting, recording, maintaining and peparing of student files prior to college counselling meetings.

Collecting Application materials e.g., grades, recommendation letters, consolidating LORs, transcripts,

Creating University transcripts and sending initial/mid‐year and final grades to Universities.
***Maintain an accurate record of colleges applied to, predicted grades, actual grades and college offers
***Assist as required on reports for the AGM and The Board of Governor’s
***Assist Careers and University Counsellors in compiling an annual Profile of the School
***Obtain, organize, file and display guidance materials; catalogues for use by students; maintain displays

and bulletin boards, and update and manage information on Firefly.
***Regulate the flow of ‘walk‐in’ visits to the Careers and University Counselling Office.
***Responsible for books and stationery and maintaining a current inventory of Career Centre books and

materials
***General upkeep and administration of the Careers and University Counselling Office.

Accredited by the Council of International Schools Dr Jose P Rizal Marg, Chanakyapuri, New Delhi‐ 110 021,
India

IB World School Telephone:
+91-XXXXXXXXXX
- The British School is the operating name of The British School Society_

Streamline and calendar all processes described above.
Assist in the functioning of the department and perform other such tasks and assume other duties as

may be assigned by the Lead.
***This Job Description does not define all duties and responsibilities of the position and the school may

assign other tasks from time to time to help operationalise the role.

The school may review and modify or amend the Job Description as needed after discussion with the
position holder.

You may be required to support other offices in case of emergency or school events.

**Competencies**:
Leadership of innovation and change.
Compliance and adherence to school and department procedures
Understanding the dynamics of the school community; which places interests and students and parents

at the helm
A strong desire to learn and grow professionally
Professionalism in all work spheres
Demonstrates an understanding of applicable policies and procedures and takes proactive steps to

ensure a safe and healthy working environment.
Build ethos and morale of organisation to contribute to mission and vision and strategic goal.
Sound judgement and decision making skills, with a ‘hands on’, problem solving approach, able to

remain calm under pressure and take control of incidents.
Experience of writing procedures, drafting reports, preparing business cases and compiling and adjusting

duty rosters to meet shortfalls in staffing levels.
Effective report, procedure, writing skills.

**Personal Attributes**:
**Confident, creative and articulate team worker with excellent verbal and written communication skills
Ability to deal with a multi‐cultural clientele.
Excellent verbal and written communication skills, ability to deal people politely, willingness to learn.
Ability to maintain efficient and up‐to‐date records at all times.
Good interpersonal skills
Must be a team player
Proficient in MS office (word, excel, power point)

***

**Qualification**
Accredited by the Council of International Schools D