Office Administrator
1 day ago
Location: Mumbai, IN, 400076- Req ID: 80887- Facility: Mumbai-470- Department: APS AFMEI- Division: Global APS.
**Basic Function**:
Provide administration support to APS team in India; coordinate import/export activities; record keeping for APS AFMEI. Support Managing Director in overseeing compliance, KPI metrics etc.
**Roles and Responsibilities**:
**Admin function**
- APS Mumbai office administration, hotel/air ticket booking and travel management for APS Mumbai employees and LYB APS visitors
- Work closely with other Mumbai admin personnel on staff activities, annual dinner, and Mumbai office admin activities
- Record keeping: proper management of all legal and compliance requirements related to APS commercial activities
- Support MD in organizing town halls, internal meetings, external correspondence, etc.
- At all times, maintain a level of professionalism that protects the Company and its interests, especially in the handling of confidential information or communications with key people
- Co-ordination with Regional and Global marketing communication team for social and other medial related articles, posts etc..
**Sales function**
- Perform various documentation, database maintenance and presentations for reporting to management, regional conferences and customer meetings.
- Serve as the primary support personnel to AFMEI commercial teams to ensure daily operation to run smoothly.
- Coordinate and provide logistics support for business / customers conferences. These include preparing invitation letters, travel, accommodation and catering arrangements.
- Effectively manage all Distributors/Reseller agreements and ensure timely compliance, reporting.
**Role and Responsibilities**:
**Marketing Function**
- Act as backup for marketing specialist in SAP pricing uploads and floor price checks
- Support Marketing Managers in external business communications
- Supporting Marketing Managers to arrange Technical Webinars, Seminars and other corporate events.
**Import and Export function**
- Support Marketing Managers in allocation, forecasting, reporting and order management of imported materials
- Work with site logistics, S and OP and supply chain teams on export order management from the three APS sites in India
- Monthly reporting of import and export performance vs metrics, work with supply chain team to monitor freight and distribution costs, etc.
**Min. Qualifications and Experience**:
- Diploma / bachelor in business studies or related discipline.
- Minimum 5 years working experience related to office administrator and sales co-ordination, preferably with multinational companies
**Functional Competencies**:
Presentation and Communication Skills - Presents information in a simple way, clearly communicating the key messages and engages the audience. Communicates openly and clearly. Simplifies complex issues where possible and share information freely
Product and Technical Knowledge : Looks for opportunities to continuously learn about LYB products and services to be able to clearly articulate these in a strong value proposition for the customer.
**Competencies**:
- Builds effective teams
Collaborates
Cultivates innovation
Customer focus
Demonstrates courage
Drives results
Ensures accountability
Instills trust and exemplifies integrity
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