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Office Assistant

2 weeks ago

Ahmedabad, India VivSoft Full time

VivSoft is a US based IT firm with focus on ITES, software and website development for different companies in multiple Industry sectors. We intend to provide a more efficient organization with a focus on improving processes in the Industry. The ultimate goal is to achieve better profitability through accountability of tasks and it timely deliveries with optimum coordination.

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.

What does an office assistant do?

**Responsibilities**
- Organize office operations and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Support various departments with day to day work, desk or telephonic research
- Taking Minutes in various meetings
- Maintain trusting relationships with suppliers, customers and colleagues

**Requirements**:

- Proficiency in MS Office (Word, Excel and PPT)
- Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
- Knowledge of “back-office” computer systems
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills

**Salary**: ₹13,000.00 - ₹18,000.00 per month

Schedule:

- Evening shift

**Education**:

- Bachelor's (preferred)

**Language**:

- English (required)