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Admin Executive
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**Role Summary**
As an **Administrative Executive**, you will play a key role in supporting the smooth and efficient functioning of our administrative operations. From coordinating travel and events to managing documentation and supporting cross-functional teams, you’ll support our day-to-day activities at the head office and sometimes at the hospitals. This job may demand travel to different locations in India.
**Core ResponsibilitiesTravel Coordination**
- Collaborate with travel agents to arrange flights, trains, accommodation, and local transportation for office employees.
- Ensure travel bookings are made in a timely, cost-effective manner adhering to internal policies and budget constraints.
**Administrative Support**
- Provide administrative assistance, including photocopying, scanning, filing, and maintaining records.
- Support departments in day-to-day operational needs.
**Event Coordination**
- Assist in organizing internal and external events such as donor hospital visits, training sessions, and office gatherings.
- Coordinate collaterals required for events and other office-related work, including liaising with vendors, printing, and sample approvals.
- Provide on-site support to manage logistics, set up, and ensure a smooth experience during events.
**MOU Management**
- Coordinate the signing and franking of Hospital MoUs in a timely manner.
- Liaise with nutritionists or designated SPOCs for receiving and dispatching MoUs.
- Maintain organized records of all Hospital and Donor MoUs.
**Donor Receipt Coordination**
- Work with finance and fundraising teams to verify and share donation receipts with donors.
- Manage the Donor Cards Project, including inventory management and coordination of card dispatch on a monthly basis.
**Collateral Management in Hospitals**
- Manage end-to-end collateral coordination for hospitals, including overseeing design, liaising with on-ground teams for vendor sourcing, and ensuring timely printing and placement.
**Must-Haves**
- Graduate in any discipline.
- Minimum 3-4 years of experience in office administration and travel desk management.
- Proficiency in Google Sheets, computers, and data spreadsheets.
- Familiarity with travel coordination and booking platforms is an advantage.
- Strong organizational skills, attention to detail, and the ability to multitask effectively.
- Willing to travel within India
**Job Types**: Full-time, Permanent
Pay: ₹375,000.00 - ₹400,000.00 per year
**Benefits**:
- Health insurance
- Paid time off
- Provident Fund
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
