Account Executive

**Job Title**: Accountant
**Location**: Chnagodar
**Department**: Accounting
**Employment Type**: Full-Time

1. **Invoice Generation**
- **Create accurate invoices**: Prepare invoices based on sales contracts, orders, or services rendered. Ensure the details are correct, including customer information, itemized goods/services, quantities, pricing, and payment terms.
- **Check payment terms**: Verify payment terms (e.g., due date, discounts for early payment, payment method) and include them clearly on the invoice.
- **Record invoices in the accounting system**: Enter issued invoices into the accounting software to maintain up-to-date financial records and accounts receivable.
- **Monitor outstanding invoices**: Track unpaid invoices, send reminders or follow-up communications, and update the financial records accordingly.
- **Handle billing discrepancies**: Address any issues or disputes related to invoices, such as incorrect amounts or missing details, and liaise with the client to resolve them.
- **Reconcile invoices with payments**: Ensure that payments received are correctly matched with issued invoices in the accounting system and update the accounts receivable ledger.

2. **Quotation Preparation**
- **Prepare quotations**: Create and issue quotations based on customer requests for products, services, or projects. Ensure that all necessary details are included, such as item descriptions, quantities, unit prices, total cost, and applicable taxes or discounts.
- **Review client specifications**: Work with sales, customer service, or project management teams to understand customer needs and tailor quotations accordingly.
- **Negotiate terms**: Where appropriate, adjust terms, including pricing, payment schedule, or service delivery timelines, based on negotiations with the client.
- **Provide detailed breakdowns**: Offer clients a clear breakdown of the pricing, including labor, materials, taxes, and other relevant charges, to make the quotation transparent and understandable.
- **Follow up on quotations**: If a quotation hasn’t been responded to, the accountant may follow up with the client to check the status, answer any questions, or adjust the offer if necessary.
- **Revise quotations**: If there are changes in scope, pricing, or customer requirements, the accountant should revise and resend updated quotations.

3. **General Responsibilities**
- **Coordinate with sales and customer service teams**: Work closely with sales teams to ensure the quotations reflect client needs, and that invoices align with sales agreements.
- **Maintain records of quotations and invoices**: Keep organized records of all quotations sent and invoices issued for audit and reference purposes.
- **Reporting**: Provide regular reports on the status of outstanding quotations, invoicing, and payments to management, highlighting any issues that need attention (e.g., overdue invoices or quotes awaiting approval).
- **Ensure accuracy and compliance**: Double-check the accuracy of both quotations and invoices to ensure there are no errors. Ensure compliance with company policies, legal requirements, and industry standards.
- **Qualifications:Education and Experience**:

- Bachelor's degree in Accounting, Finance, or a related field (required).

**Skills**:

- Strong attention to detail and accuracy in all financial transactions.
- Proficiency in Microsoft Excel and accounting software.
- Excellent communication skills, both written and verbal, for liaising with internal teams and clients.
- Strong organizational and time-management skills to handle multiple tasks and deadlines.
- Ability to work independently and as part of a team in a fast-paced environment.
- Ability to handle confidential financial information with integrity.
- A minimum of [2-3] years of experience in accounting or a related field (preferred).
- Experience with accounting software (e.g., QuickBooks, Sage, Xero, SAP, or similar) is essential.
- Basic knowledge of tax laws, accounting principles (GAAP or IFRS), and financial reporting standards.
- Prior experience in invoicing and quotation preparation is highly preferred.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Yearly bonus

Work Location: In person