Project Office Coordinator

7 days ago

Thiruvananthapuram, India RM Education Limited Full time

Overview:
**Job Title: Project office coordinator**

**Responsibilities**:
Data Tracking and Management:

- Collect, consolidate, and maintain project-related data from various sources.
- Track project progress, milestones, and key performance indicators (KPIs) using project management tools.
- Monitor and update project documentation, including project plans, schedules, and status reports.
- Ensure data accuracy and integrity by performing regular quality checks and resolving any discrepancies.

Reporting and Analysis:

- Generate regular and ad-hoc reports on project performance, resource utilization, and budget status.
- Analyze project data to identify trends, patterns, and potential issues.
- Prepare data visualizations, charts, and graphs to present project-related information to stakeholders.
- Support the preparation of executive-level presentations, summarizing project metrics and outcomes.

Cross-Functional Collaboration:

- Coordinate with project managers and teams to gather project updates, risks, and issues.
- Collaborate with stakeholders across the company to collect and consolidate relevant data.
- Communicate and share project-related information with stakeholders in a timely manner.
- Act as a point of contact for data-related inquiries, providing accurate and up-to-date information.

Executive Support:

- Provide support to key members of the executive team to help with schedule management
- Prepare and edit correspondence, reports, presentations, and other documents.
- Maintain confidential information and exercise discretion when handling sensitive matters.
- Organize and schedule meetings, conferences, and other events for the Managing Director.
- Prepare meeting agendas, presentations, and relevant materials.
- Take meeting minutes and distribute them to attendees.

**Qualifications and Experience**:

- Bachelor's degree in a relevant field, such as Business Administration or Project Management.
- Proven experience in a project coordination or data management role.
- Proficient in project management tools and software.
- Strong analytical skills and ability to interpret and present data effectively.
- Excellent attention to detail and ability to work with large datasets.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficient in data visualization tools and techniques.
- Ability to work collaboratively with cross-functional teams.
- Prior experience in an executive assistant or similar role is preferred.
- Proficiency in office productivity software (e.g., MS Office, Google Suite).
- Ability to maintain confidentiality and exercise discretion.
- Strong problem-solving and multitasking abilities.

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