Internship Officer

**Job Title**: Internship Officer
**Location**: Ghaziabad
**Organization**: Give Me Trees Trust

**Job Type**: Full-Time

**About Us**:
Give Me Trees Trust is one of India’s largest tree-planting and environmental conservation movements, founded by **Swami Prem Parivartan (Peepal Baba)**. Active in over 20 states, our mission is to regenerate India’s green cover through plantation drives, biodiversity initiatives, and community engagement.

**Role Purpose**:
The Internship Officer will manage all operational and administrative aspects related to interns and volunteers—from onboarding to issuing letters and certificates, handling inquiries, and ensuring a structured, supportive experience throughout their engagement. Connect with colleges/universities to invite students for internship

**Key Responsibilities**:
**1. Recruitment & Onboarding**
- Issue official **internship offer letters** and **appointment letters**.
- Conduct **orientation sessions**, welcome briefings, and hands-on onboarding.
- Connect with colleges/universities to invite students for internship

**2. Inquiry Management**
- Respond promptly to queries about roles, schedules, documentation, etc.
- Maintain a recorded tracker of all incoming inquiries and actions taken.

**3. Document Issuance & Record‑Keeping**
- Prepare **internship completion certificates**, letters of recommendation and attendance.
- Maintain organized digital and physical files (intern data, documents, certificates) for future reference.

**4. Coordination & Communication**
- Liaise with internal managers to assign interns to suitable teams or projects.
- Keep mentors informed of intern schedules, deliverables, and feedback timelines.
- Coordinate exit or feedback meetings and surveys.

**5. Compliance & Program Support**
- Ensure all intern-related paperwork (NDA, code of conduct forms) are completed and filed.
- Track attendance, leave requests, and progress reports.
- Handle basic logistics such as workspace allocation, access passes, or stipend disbursement (if applicable).

**6. Performance Tracking & Feedback**
- Receive work reports or weekly updates from interns.
- Collect feedback from mentors and supervisors.
- Draft certificates and letters upon intern completion.

**7. Miscellaneous**
- Support internship-related communications—for example, team events, training, or webinars.
- Assist in basic reporting on program metrics (number of interns onboarded, completion rate, survey feedback).

**Qualifications & Skills**:

- **Education**: Bachelor’s degree in HR, Management, Social Sciences, Education, or related discipline.
- **Experience**: 0-2 years in internship coordination, volunteer management, or administrative roles (volunteer experience counts).
- **Technical Skills**: Proficiency in Microsoft Office or Google Workspace; ability to maintain structured databases.
- **Communication**: Excellent written and verbal English and local language abilities.
- **Interpersonal skills**: Courteous and patient, capable of working with diverse youth and internal staff.
- **Organizational skills**: Detail-oriented, able to track multiple tasks and documents simultaneously.
- **Adaptability**: Willing to assist in unexpected situations or urgent requests.

**Key Competencies**:

- Strong administrative and logístical capabilities.
- Effective communicator across teams and with newcomers.
- High level of reliability, professionalism, and confidentiality.
- Problem-solving mindset and ability to prioritize tasks under deadlines.
- A supportive and proactive presence for interns throughout their time at the organization.

**Job Type**: Contractual / Temporary

Pay: ₹20,000.00 - ₹22,000.00 per month

Schedule:

- Day shift

Work Location: In person