Executive Personal Assistant

_Please read the detailed job description and skill requirements carefully before applying._

Applications are invited from Smart and Dynamic Women for the position of **Executive Personal Assistant **to the Managing Director (MD) of an well established IT and E-Commerce company with country-wide business activities.

**Note**:
**Age Limit for applicants - 35 years**

**Job Location options**:Delhi NCR / Gurugram, Bombay, Calcutta
- **No. of Openings - 3**_
- _________

**The Organisation**:
**Inspira Software Services Pvt. Ltd.** is an established and stable **Software Product company **developing **Cloud based **Enterprise Business Process Automation Software and Mobility Applications over three decades for multiple business functions and providing managed software services under the **SaaS** model.

These High Availability Online business process automation software like CRM, Project Management, Production Management and ERP software are used by Enterprises / Top MNCs in India and abroad for automation of mission critical processes and systems.

Developed by a talented Product Engineering Team, large Enterprises/MNCs use these software for automating their critical business processes.

The company strongly believes in professional excellence, offers excellent opportunities for learning and growth to it's employees and rewards good contributions by them liberally.

**The Position**

As an **Executive Personal Assistant** / **Executive Secretary**, you will work closely with the Managing Director (MD) in core Business Operations of an IT / E-Commerce company and complement him.

Contributions can be made proactively across multiple areas of operations.

**Key responsibilities -**
- Remain involved with all aspects of the MDs work and be responsible for planning, organising, scheduling and subsequently analysing the week to week activities for the MD and provide close and consistent support.
- Schedule and coordinate activities pertaining to day to day business operations.
- Preparing documents and reports for internal meetings within the company, and business meetings with customers.
- Proactively participate in business meetings and presentations, taking minutes of meetings.
- Attend internal review meetings, as well as those for strategic planning.
- Coordinate business promotion activities and digital marketing / social media initiatives for domestic and international markets.
- Organising promotional events for company's software products and E-Commerce business activities.
- Coordinate corporate communication.
- Preparing MIS / Analytics Reports by extracting/ exporting relevant data from ERP System in Excel format and using features of Excel.
- ______________

**Desired Applicant Profile**

**Education -**

Graduate or Post-graduate degree in Science / Commerce / Technology / Management would be preferred.
- **Note - **_**Relevant experience may be considered in lieu of requisite academic qualifications, in special cases. **_
- So, Women without requisite qualifications, but having relevant experience as a PA / PS may also apply._

**Age - Preferably between 22 and 35 years**

**Experience - 1 to 5 years of relevant experience**

Experience of at least 2 years in similar position of Executive Personal Assistant/ Executive Secretary / Executive Assistant would be preferred.

Exceptions can be made in select cases if the profile of the applicant is found suitable for this position.
- _____________

**Desired attributes of the Applicant**
- A confident, presentable, smart woman with affable personality, who can represent the company in important business meetings and corporate events.
- **Having entrepreneurial spirit **and **the capability to think and work like a business woman.**:

- A mature, critical thinker and reflective person, who can also be an extrovert and adventurous when a challenging situation calls for that, and isn't risk-averse.
- Brave and self-motivated
- Friendly, approachable and caring
- Strong time management skills
- Ability to work in an organised way with an eye for details
- Flexible with schedules. Having ability to multitask, prioritize, and work effectively under changing priorities, deadlines, and daily time constraints.
- Should possess a strong drive for achieving assigned goals within the stipulated time.
- Trustworthy with ability to manage sensitive, complex, and confidential information.
- Supportive and sensitive enough to handle this critical role.
- Ability to be flexible and adapt to change in a growing organization.
- Should be **Physically Fit **enough and **Mentally Agile **to handle this challenging role, which would need one to be alert and proactive.
- **Willing to travel **to other cities in India and _may be other countries in the near future _for attending important business meetings, research, promotional events and other official works, as and when needed.

**Desired Professional Skills**
- **Possess good communication skills in written / spoken Engli