Administration Assistant

1 week ago

Ahmedabad Gujarat, India Zymo Cosmetics Full time

**Experience**: 0-2 Years (Preference for experience in plant/manufacturing company)

**Educational Qualifications**: Bachelor’s or master’s degree in commerce, Business Administration, Human Resources, or a related field.

Key Responsibilities
- Organize and manage meetings, appointments, and conference calls for plant management and departments, ensuring optimal use of time.
- Maintain, organize, and track important plant documentation, reports, and records. Ensure proper filing systems and easy retrieval of documents. Prepare and maintain accurate administrative reports for management.
- Ensure the office is fully stocked with necessary supplies (stationery, printers, etc.) and manage inventory to avoid shortages.
- Coordinate visitor schedules, handle communication with external vendors, and ensure that external parties have all required information for plant access or services.
- Oversee and coordinate the cleanliness and maintenance of the plant premises, ensuring compliance with safety, hygiene, and environmental standards.
- Assist in the allocation and scheduling of staff resources across plant departments, supporting operational efficiency and meeting staffing needs.

**Skills & Competencies**:

- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Excellent communication and interpersonal skills.
- Ability to work independently and collaboratively in a dynamic environment.
- Attention to detail and time management skills.
- Familiarity with operations and administrative tasks in a plant/manufacturing facility or corporate setting.

**Job Types**: Full-time, Permanent

Pay: ₹250,000.00 - ₹320,000.00 per year

**Benefits**:

- Leave encashment
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Ability to commute/relocate:

- Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your Current Salary?
- What is your Expected Salary?

**Education**:

- Bachelor's (required)

**Experience**:

- Office management: 1 year (preferred)
- Document management: 1 year (preferred)
- Vendor management: 1 year (preferred)
- Plant management: 1 year (preferred)

**Language**:

- English (preferred)
- Hindi (preferred)
- Gujarati (preferred)

Work Location: In person

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