Secretary

**Job description**

**Company: Navrasa Fine Jewels Pvt. Ltd.**

**Job Title: Secretary to Managing Director (EA to MD)**

**Location: Jaipur**

**Reports To: Managing Director (MD)**

**Position Overview**:
**Key Responsibilities**:
**1. Executive Support**:

- Manage the MD’s calendar, schedule meetings & prioritize appointments to optimize time management.
- Organize and coordinate meetings, conferences & travel arrangements, ensuring all logistics are in place.
- Act as a liaison between the MD and senior management team, facilitating communication and ensuring the MD is kept informed on key matters.

**2. Office Management**:

- Maintain office supplies and equipment for the MD’s office.
- Organize and maintain filing systems, both physical and electronic, ensuring documents are easily accessible.
- Coordinate with other departments (Sales, Production, Marketing, etc.) to ensure the smooth flow of work.

**3. Communication and Coordination**:

- Handle confidential and sensitive information with discretion and professionalism.
- Prepare meeting agendas, attend meetings, take minutes & follow up on action items.
- Serve as the point of contact for internal and external stakeholders, clients & vendors.

**4. Project Management**:

- Support in managing and tracking the progress of special projects and initiatives led by the MD.
- Collaborate with team members from various departments to ensure timely completion of projects.
- Assist in creating reports and presentations for meetings, board discussions & strategic reviews.

**5. Event and Travel Coordination**:

- Organize and oversee company events, meetings & visits from key clients or suppliers.
- Make travel arrangements for the MD, including flights, accommodations, transportation & itineraries, ensuring all details are handled efficiently.

**6. Financial Administration**:

- Assist the MD with budgeting and financial tracking for specific projects or departments as needed.
- Manage expense reports and other financial documentation for the MD’s office.

**Key Skills & Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Management or a related field. Additional certifications in executive assistance or project management are a plus.
- **Experience**: Minimum of 5 years of experience in an **Secretary** or **Administrative** role, preferably within a manufacturing, fashion or jewelry industry environment.
- **Skills**:

- Strong organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with experience in managing spreadsheets, creating reports & preparing presentations.
- Ability to multitask, prioritize & manage time effectively in a fast-paced environment.
- High level of discretion and confidentiality.
- Knowledge of the jewelry industry or manufacturing processes is an advantage.
- Strong interpersonal skills with the ability to work well with senior leadership and cross-functional teams.

**Personal Attributes**:

- Proactive and able to anticipate the needs of the MD.
- Positive attitude, flexible & adaptable to changing priorities.
- Ability to work independently and under mínimal supervision.
- Strong problem-solving skills and ability to think critically.

**Working Conditions**:

- Full-time position.

+91 86909 92008

HR Manager

Also, please fill out below mentioned GForm for prompt response

Navrasa Fine Jewels Pvt. Ltd. (Operations Dept. -Job Application Form)

Pay: ₹25,000.00 - ₹60,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay

**Language**:

- Hindi (required)
- English (required)

**Location**:

- Jaipur city, Rajasthan (required)

Work Location: In person