Account Executive

The Accounts Executive will manage day-to-day accounting tasks, focusing on financial record-keeping, invoicing, and reconciling accounts. Additionally, the role includes coordinating and following up on purchase orders with vendors, ensuring timely deliveries of furniture products, and maintaining accurate financial records related to procurement.

**Key Responsibilities**:
**Accounting and Financial Management**:
**Financial Record Keeping**:

- Maintain and update financial records, including accounts payable and accounts receivable.
- Ensure accurate data entry of all financial transactions into the accounting system.
- Reconcile vendor statements and bank accounts regularly to ensure accuracy.

**Invoice Processing and Payments**:

- Process purchase invoices from vendors, ensuring they match the corresponding purchase orders and receipts.
- Follow up with the finance team to ensure timely payment processing to suppliers.
- Monitor overdue accounts and assist in payment follow-up with vendors.

**Financial Reporting**:

- Assist in preparing monthly, quarterly, and annual financial reports, including profit and loss statements, balance sheets, and cash flow.
- Help maintain accurate records for month-end and year-end closing processes.

**Tax Compliance and Documentation**:

- Assist in preparing and submitting tax returns for purchases, sales, and other applicable taxes.
- Ensure all vendor transactions comply with tax laws and company policies.

**Purchase Follow-up**:
**Vendor Communication and Coordination**:

- Follow up on open purchase orders, ensuring timely delivery of furniture items and materials.
- Address any delays or issues with suppliers, working to resolve them quickly and efficiently.

**Order Management**:

- Track the status of orders and update internal teams on delivery schedules.
- Verify the accuracy of incoming furniture shipments, ensuring all items match the order specifications.

**Documentation**:

- Maintain organized records of purchase orders, vendor contracts, and shipping documents.
- Update inventory and procurement systems with information on deliveries, returns, and payments.

**General Administration**:
**Support for Financial Audits**:

- Assist with audits by providing required documents related to purchases, payments, and inventory.

**Internal Collaboration**:

- Work closely with the sales and procurement teams to align financial goals with purchase schedules.
- Collaborate with the production or warehouse teams to ensure that deliveries are on time and in good condition.

**Skills and Qualifications**:
**Education**:

- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

**Experience**:

- Minimum 1-2 years of experience in accounting or purchase management.

**Technical Skills**:

- Proficiency in accounting software (e.g., Tally, QuickBooks, SAP) and MS Excel.
- Knowledge of inventory management systems and basic procurement processes.

**Understanding of Procurement and Vendor Management**:

- Familiarity with purchase order systems and vendor communications.
- Ability to follow up effectively and maintain positive relationships with suppliers.

**Communication**:

- Strong verbal and written communication skills, with the ability to interact effectively with vendors and internal teams, preferably in Hindi.

**Time Management**:

- Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.

**Work Environment**:

- Full-time position.

The role will typically be performed in an office environment with occasional fieldwork for purchase follow-up, deliveries, and inventory checks.

Pay: ₹14,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (required)

**Language**:

- English & Hindi (required)

License/Certification:

- Tally (required)

**Location**:

- Injambakkam, Chennai, Tamil Nadu (required)

Work Location: In person

Application Deadline: 10/12/2024
Expected Start Date: 09/12/2024