Front Desk Executive

JLL supports the Whole You, personally and professionally.

Duties & responsibilities
- Nurse, doctors attendance/ Laundry inventory/ medicine Inventory/ Wellness operations
- employee’s movements/ invoice confirmations Transport
- MIS/ Daily occupancy monitoring/ Users attendance/Transport Issues tracker/ Monthly registrations & route wise trip sheet preparation/ monthly meeting with the vendor Security - Daily checks of activities/ attendance/ invoice/ preplanning & actioning for running smooth operation/ briefing HK - Daily checks of activities/ attendance/ invoice/ preplanning & actioning for running smooth operation/ briefing Pest Control
- Checks on regular visits/ invoice/ preplanning Indoor plants Checks on regular visits/ invoice/ preplanning Reprography - Checks on regular basis/ invoice/ preplanning VMS - Checks on regular basis / preplanning BMS- Checks on regular basis / preplanning Material movement
- Checks of reports on regular basis / preplanning Cafeteria CCD Operation - Checks on regular basis / preplanning Pantry Services - planning and actioning as per the requirements Events
- planning and actioning as per the requirements PMO Support - planning and actioning as per the requirements PPA Support - planning and actioning as per the requirements HR Support - Upcoming New Joiners & Exit employees formalities Capacity Planning sheet - Seat arrangement & movement as per requirement Vendor coordination - monthly meetings/ invoicing/ planning and actioning as per the requirements Courier
- actioning as per the requirements/ invoicing Water bottles
- daily checks & invoicing Parking management
- planning and actioning as per the requirements RFID Management-Checks of report (daily users) M&E Support
- preparing the snags list/ daily attendance/ invoicing BGC document checks for all TPV
Performance objectives
To achieve excellence in Frontdesk and Office Administration at (Client) with highest standards and ensure energy conservation practices
Assist Site Manager to ensure the quality and deliverables with in the stipulated time;
Assist/Work day to day Facility and Admin services to the client;
Achieve Key Performance Indicators and Service Level Agreements targets.
Key skills
Very Good people skills and ability to interact with a wide range of client staff and demands;
Knowledge of Frontdesk and Office and Office Administration
Strong PC literacy and proven ability to manage daily activities using various systems;
Demonstrated experience with continuous improvement initiatives highly desirable;
Demonstrated experience with client reporting and preparation of reports required

Employee specification
Graduate in any forum
3 - 5 years’ experience Front office and Office Administration management
Proven ability to function effectively as part of a team
Proven ability to initiate and follow through with improvement initiatives

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.