Tally Operator

2 days ago

Faridabad Haryana, India Ashriya enterprises Full time

**Job Description (JD) — Tally Operator (Procurement & Inventory)**

**Designation**:Tally Operator - Procurement & Inventory

**Department**:Accounts & Procurement

**Reporting To**:Senior Accountant

**Location**:VIVO Solutions, Faridabad

**Employment Type**:Full-Time, On-Site

**Role Overview**

The Tally Operator - Procurement & Inventory is responsible for managing all data entries

and records related to material purchase, inward/outward movements, and stock tracking in

**Tally**.

He will act as the connecting link between **Purchase, Production, and Accounts**, ensuring

that every transaction is correctly entered, every material is traceable, and every vendor bill

is supported with proper documentation.

**Key Responsibilities**

**A. Procurement Process**
- Receive **indents**(material requests) from the Production or Design team and record

them in Tally.
- Generate **Purchase Orders (POs)**in Tally once approved by the Purchase Incharge or

management.
- Maintain PO register with details of issue date, vendor name, delivery timeline, and

approval status.
- Ensure each PO is properly linked to corresponding indents and materials in Tally.

**B. Material Inward & Outward Management**
- Create **Inward Challans**in Tally for all goods received from vendors.
- Match vendor invoices with PO, DC (Delivery Challan), and physically received

material.
- Create **Outward Challans**in Tally for job work, inter-department transfers, and

returns.
- Maintain records of **job work movements**, ensuring that material sent out returns on

time with quantity accuracy.

**C. Inventory Management**- Maintain real-time inventory in Tally for all material categories (LEDs, Drivers, Wires,

Profiles, Sheets, Accessories, Consumables, etc.).
- Record minimum stock levels for fast-moving items and alert Purchase Team when

stock reaches reorder levels.
- Ensure that all inward materials are tagged under the correct category and stock

location in Tally.
- Reconcile physical stock with Tally stock monthly.

**D. Coordination & Documentation**
- Coordinate with Purchase Team for PO follow-ups and delivery timelines.
- Coordinate with Accountant for vendor payments and bill verification.
- Share daily inward/outward report and stock summary with Production & Purchase

heads.
- Maintain records of vendor DCs, invoices, job work challans, and other supporting

documents neatly filed (digital + physical).

**E. Continuous Improvement**
- Suggest better ways to simplify or automate data entry and tracking in Tally.
- Ensure that every inward/outward transaction has proper supporting documents.
- Eliminate manual Excel entries wherever Tally can automate.
- Qualification**:B.Com / ITI / Diploma (Accounts or Computer background preferred)**
- Experience**:1-3 years**working on **Tally (Prime or ERP 9)**in any manufacturing setup.
- Skills:

- Proficient in Tally inventory and purchase modules
- Basic understanding of GST entries
- Good coordination and record-keeping habits
- Responsible and organized — can work without reminders

**Behavioral Traits**- Honest, disciplined, and accountable for accuracy of entries
- Respectful communication with vendors, purchase team, and seniors
- Proactive in identifying issues and proposing practical solutions

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

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