Associate Producer

**ILM Mumbai**

**JOB DESCRIPTION**

**Job Title**:VFX Associate Producer (AP)**

**Department**:Production**

**Reports to**:Director Of Production**

**Classification**:Full Time**

**MAIN RESPONSIBILITIES (list non-exhaustive)**:
**HUB & UNIT**:

- ** With VFX Producer and key VFX creatives, creates and communicates main show schedule, including pre-production, VFX assets and VFX shot production**
- ** Under the guidance of VFX Producer, manages budget for assigned VFX shows**
- ** Guides, manages and mentors VFX Production Managers (PM), VFX Production Coordinators (Coord) and VFX Production Assistants (PA)**
- ** Steps up where necessary to act as “right hand” to VFX Producer in case of absence, attending bi-weekly production meetings, escalating show issues to EIC, etc**
- ** In partnership with VFX Producer and VFX Production Accountant, regularly checks EFC to ensure work is on budget**
- ** Organizes and runs VFX bidding meetings as needed**
- ** Manages the change order process**
- ** In partnership with VFX Producer, VFX Supervisor
- define global leadership needs, outlines basic roles & responsibilities during pre-production**
- ** Oversees internal shot turnover process, including shot creation in production tracking system**
- ** Creates, maintains and communicates VFX crew ramps to VFX Talent Managers, VFX Producer, Show Leadership and production teams**
- ** Attends VFX CG Status meetings, works with VFX Talent Managers on VFX crew conflicts**
- ** Drives, updates and regularly communicates changes on show schedule and deliveries**
- ** Works with Coords on creating, updating and communicating their VFX department schedules, ensures deadlines and budgets are met**
- ** Prepares and runs weekly show update meetings (hallway)**
- ** Oversees all deliveries, both physical and digital, using secured delivery system
- keeps an eye on log of all deliveries**
- ** Produces Weekly Status Reports, including all show statistics for VFX Producer, communicates to relevant parties**
- ** Acts as PM on shows where budget does not permit both AP and PM**
- ** Evaluates performance of supervisors, leads and production team in relation to their output and productivity**

**HUB ADDITIONAL**:

- ** At discretion of VFX Producer, where required, engages and communicates with VFX client on non-budget related items such as VFX show schedule, VFX TO schedules, VFX deliveries, etc**
- ** Assists VFX Producer in maintaining and updating Bidcast with latest bids**
- ** Communicates closely with global AP and/or PM on bid updates, Prodcast ingests, overall schedule & priorities, TO dates, various delivery dates, etc**
- ** 3PP Management**:

- ** Plans with VFX Supervisors and VFX Producer for VFX work to be outsourced to 3PP**
- ** Proactively looks for opportunities to send VFX work to 3PP during capacity constraints at ILM**
- ** Helps identify 3PP vendors appropriate for body of VFX work**
- ** Prepares 3PP bidding packages, spearhead 3PP cost analysis and weekly cost reporting**
- ** Works with Global Production and Business Affairs to award work to vendors**
- ** Serves as point person for 3PP vendor communication**
- ** Problem-solves and raises concerns in all aspects of vendor relations**
- ** Creates, organizes and maintains project schedule for all work executed at 3PP**
- ** Manages the budget and EFC for all 3PP work
- meets or exceeds budget and schedule targets**
- ** Provides support as liaison with 3PP vendors for technical and creative issues that arises to ensure work stays on schedule and optimal workflow is adhered to**
- ** Manages change order process**
- ** Manages client contact related to 3PP**

**EXPERIENCE/SKILLS REQUIRED**:

- ** Been a VFX production manager on multiple shows and displayed the following abilities**:

- ** a proven solution-driven decision-maker**
- ** responds proactively to unforeseen changes to any agreed plans**
- ** comprehends the bigger picture of a show as well as the even larger picture of being part of a global company**
- ** justifies and problem-solves schedule/manweeks changes and fully comprehend its impact on budget**
- ** helping out new PMs, working with the PM group to ensure all shows run smoothly**
- ** communicate efficiently with 3PP or client**
- ** successfully manage and resolve miscommunications, conflict, other**
- ** mentoring PAs, Coords, PMs**
- ** Familiarity with financial scenarios, understands changes that impacts finances such as changes to VFX methodology**
- ** Highly skilled communicator, must include communication experience across multiple sites or 3PP**
- ** Solid command of production VFX scheduling and tracking**
- ** Solid knowledge of the VFX pipeline workflow**
- ** Able to multi-task and work in a fast paced, high pressured environment without losing composure**
- ** Fluent in Microsoft Office, particularly Excel and Project, as well as Linux is a must**
- ** At ease engaging in higher level conversations**

**This positio