Office Assistant

4 days ago

Rs Puram Coimbatore Tamil Nadu, India THE COVAI CAREERS Full time

We are hiring **Office Assistant** plays a crucial role in ensuring that daily office operations run smoothly and efficiently. They perform various administrative, clerical, and support tasks to assist in the overall functioning of the office environment.

**Key Responsibilities**:

- **General Administrative Support**:

- Answering phone calls, directing inquiries, and taking messages.
- Greeting visitors and directing them to appropriate offices or individuals.
- Handling incoming and outgoing mail and packages.
- **Document Management**:

- Filing, organizing, and maintaining office documents and records (both digital and physical).
- Preparing and editing documents, reports, and correspondence.
- Ensuring all records and files are kept in an organized manner, in line with company policies.
- **Scheduling and Calendar Management**:

- Assisting with scheduling meetings, appointments, and conference calls.
- Coordinating with employees and clients to schedule meetings and events.
- Maintaining office calendar and sending reminders.
- **Office Supplies and Inventory Management**:

- Monitoring and maintaining inventory of office supplies (e.g., paper, pens, printer toner).
- Ordering office supplies as needed and ensuring the office is well-stocked.
- Coordinating with vendors for office-related services and supplies.
- **Customer and Client Interaction**:

- Providing information to clients and visitors in a friendly and professional manner.
- Assisting with client requests and helping with customer service inquiries.
- Supporting customer relationship management by maintaining accurate data.
- **Data Entry and Database Management**:

- Inputting data into company databases and ensuring accuracy.
- Assisting with updating client or employee records, maintaining databases, and ensuring proper data storage.
- **Assisting with Office Maintenance**:

- Keeping the office area clean, organized, and safe.
- Coordinating with cleaning staff, ensuring office space is presentable.
- Reporting maintenance issues and ensuring timely resolution.
- **Basic Accounting and Budgeting Support**:

- Assisting with the preparation and maintenance of office-related budgets.
- Helping with expense tracking, processing invoices, and managing petty cash.
- Ensuring timely payment of bills and processing reimbursements.
- **Travel and Event Coordination**:

- Arranging travel plans (flights, accommodations, etc.) for employees or executives.
- Assisting with the coordination of events, meetings, and conferences.
- **Other Administrative Tasks**:

- Providing general support to team members, including senior executives, as needed.
- Assisting with special projects and ad-hoc tasks as assigned by management.

Pay: ₹14,000.00 - ₹16,000.00 per month

Schedule:

- Day shift

**Education**:

- Higher Secondary(12th Pass) (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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