Space Planner

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Space PlannerWork Dynamics
What This Job Involves

Overall responsibility for determining the seat capacity needed by an organisation to meet changing demands. Understands how the business operates and plans for future capacity requirements. Undertakes planning activities to ensure targets are met and optimises seat efficiency, Conduct meetings with BU’s on seat utilization every quarter enabling property strategy

Major Responsibilities/ Accountabilities

Position’s GoalTo manage the supply, capacity and demand of Client’s portfolio of space in a specific, geographic region.
Deliverable Role / ResponsibilitiesWithin the geography, can answer: how much space is currently available, what are the workplace conditions, and what are bottom-up seat count projections by group? Specifically, the responsibilities include:
Provides a single point of contact for geography-related planning questions;
Reports the bottoms-up seat count projections by business unit for a rolling, three-year planning horizon and works with Occupancy Planner(s) to reconcile discrepancies with tops-down projections; (PFF = Population Forecast Form)
Tracks and reports projected versus actual seat counts;
Provides geographic stacking diagrams by location, by building and by floor;
Reports the current supply and capacity, and forecasts inventory changes for a rolling three-year timeframe;
Maintains and secures business units’ agreement to geographic stacking plans;
Develops preliminary program requirements for each department (by building, if necessary);
Develops migration plans and sequencing of group-level moves / relocations;
Educates local contacts on planning and space policies/standards, procedures and protocols, and notifies planning manager if they are not being followed;
Forecasts order of magnitude scopes, schedules and budgets for project moves planned to occur based on stacking plans / strategy;
Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
Recommends and enforces space policies/standards, procedures and protocols;
Develops, maintains and reports space allocation plans, and if applicable, issues space allocation reports.
Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment). Present Audit Data to Senior OP & Leadership.
Implement/Sell the Mobility Program, including conducting Dark Space Studies, Work style Surveys, iPlan recommendations.
Measure, Monitor and report cost saving and value added contributions
Assist in developing site-specific Planning Strategies with Senior Leadership.
Management Role / ResponsibilitiesIn addition to providing the information listed above, the management responsibilities of this role include:
Compile Quarterly Report Data
Field Verify Occupancy Planning Data
Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves; and
Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members.
Activities / DeliverablesAssists in Issuing the Quarterly Report: The quarterly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans.
Facilitates and/or resolves issues identified in the weekly planning meeting;
Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves;
Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members; and
Provides performance review input for planning assistants and CAD administra