Facilities Assistant

**Location: Indore, Madhya Pradesh**

**Salary**:
**Contract: Permanent**

**Contract Type**:
**Reporting to**:

- General Manager, HR

**Direct Reports**:
**Department**:

- HR

**Facilities Assistant - Indore**:

- Company Information
- Clinisupplies is a leading UK-based manufacturer and supplier of medical appliances specialising in bladder and bowel products for managing acute and chronic conditions. We also offer a portfolio of bandages and garments for the treatment of wounds and chronic skin conditions.
- Employing over 800 people in the UK, China and India, we supply our products to the NHS and deliver direct to patients’ homes through Nightingale Home Delivery, our dispensing appliance contractor.
- Clinisupplies is focused on developing products which are simple and discreet to use. Our product development team works with clinicians and patients to develop a strong product pipeline to be manufactured at its CA, CE, ISO, US FDA approved facilities. At Clinisupplies, we want to make a difference in healthcare, that means understanding our customers’ needs and delivering on their biggest priorities.
- We recognise that the NHS needs to offer quality of care and save money - that’s why Clinisupplies offers products that are designed to deliver value to customers. We put people living with bladder and bowel conditions at the heart of everything we do. From dedicated specialist nurses, superior customer service and product support to discreet and sustainable home delivery. We believe no-one should ever miss out on life because of a health condition.
- We’re here to help people live more freely. We have a set of core values which are our guiding principles and help shape our actions, culture and environment. They are:

- Agile
- Collaborative
- Curious
- Sustainable
- Wellness

**Indian Subsidiary**
- Clinisupplies India Pvt Limited (CSIPL) is a wholly-owned subsidiary of Clinisupplies Ltd, UK. CSIPL operates a state-of-the-art manufacturing plant located in Kunigal, near Bangalore, Karnataka, ensuring localised production to meet demands effectively. Additionally, CSIPL has established two corporate offices to support its operations across India: one in Bangalore, Karnataka, and another in Indore, Madhya Pradesh.
- Role summary
- The Facilities Assistant is a dual-role position, responsible for managing day-to-day office operations and supporting human resource activities to ensure a smooth and productive workplace environment. This individual serves as a key point of contact for facility-related needs while also contributing to HR processes, fostering a positive and efficient workplace culture.
- Key Responsibilities
- The following provides an indication of the key responsibilities involved in this role but is not intended to be an exhaustive list of all the duties that you may be required to do_

**Office Management**
- Oversee the smooth functioning of office operations, ensuring all facilities are maintained and office supplies are stocked
- Manage vendor relationships and negotiate contracts for facilities services (e.g., cleaning, security, HVAC)
- Coordinate with vendors and service providers for office maintenance and procurement
- Ensure compliance with office policies and procedures
- Reception and Visitor Management

**Documentation and Record Management**
- Maintain and manage important company documents, files, and records in both digital and physical formats
- Ensure confidentiality and security of sensitive information
- Oversee the proper archiving and retrieval of records

**Communication and Coordination**
- Act as a liaison between senior management and staff to ensure smooth communication and coordination across departments- Organise meetings, conferences, and events for internal and external stakeholders

**Budget Management**
- Monitor facility-related budgets, ensuring cost-effectiveness and avoiding overruns
- Assist in preparing and managing the administrative budget, ensuring cost-effective solutions and resource utilisation
- Monitor expenses related to office supplies, utilities, and administrative operations

**Compliance and Legal Requirements**
- Ensure that the organisation complies with all relevant legal and regulatory requirements
- Coordinate with HR for any employee-related documentation and compliance

**Travel and Logistics**
- Coordinate travel arrangements for staff and management, including booking flights, accommodations, and transportation
- Manage logistics for business trips, conferences, and events

**Health and Safety**
- Ensure a safe and healthy work environment by adhering to safety standards and company policies
- Organise safety training and ensure that staff are aware of emergency procedures
- Experience Required
- Education: Bachelor’s degree in any field. (Preferably in Business Administration, Office Management, or related fields)
- Experience in administrative roles

**Skills**
- Strong organisational and multitasking abilities
- Excellent comm