Front Office Executive

21 hours ago

Banashankari Bengaluru Karnataka, India Aqtronics Full time

Job Description: Front Office Executive

Position Overview:
Key Responsibilities:
1. Inward and Outward Entries:

- Manage and record all incoming and outgoing correspondence, packages, and documents.
- Maintain accurate logs for tracking purposes.

2. Document Detail Entry:

- Accurately enter and update data into company databases and systems.
- Ensure all information is correctly recorded and accessible.

3. Attendance Entry:

- Monitor and record employee attendance.
- Prepare daily, weekly, and monthly attendance reports for HR and management.

4. Packing Line Slip Management:

- Create and manage packing line slips.
- Ensure all details are accurate and slips are distributed correctly.

5. Goods Receipt Note (GRN) Entries:

- Record and verify all goods received against purchase orders.
- Ensure GRN entries are accurately logged into the system.

6. Invoice Scanning and Uploading:

- Scan and upload invoices into the accounting system.
- Ensure all scanned documents are clear and legible.

7. Courier Coordination:

- Call couriers for updates on deliveries and pickups.
- Track shipments and resolve any delivery issues promptly.

8. R&D Material Entries:

- Record entries for materials used in research and development.
- Ensure all R&D entries are accurately documented.

Qualifications and Skills:

- Education: PUC or bachelor’s degree in business administration, Office Management, or a related field.
- Experience: Previous experience in an administrative or front office role is preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office management software.
- Communication Skills: Excellent verbal and written communication skills.
- Organizational Skills: Strong attention to detail and excellent organizational skills.
- Problem-Solving: Ability to handle multiple tasks simultaneously and solve problems efficiently.
- Interpersonal Skills: Friendly and professional demeanor with the ability to interact effectively with clients, visitors, and staff.

Additional Responsibilities:

- Greet and assist visitors, ensuring a positive first impression.
- Answer and direct phone calls, taking messages when necessary.
- Assist in scheduling and coordinating meetings and appointments.
- Support other administrative tasks as needed to ensure the smooth operation of the office.

Work Environment:
The Front Office Executive will work in a dynamic office environment, often serving as the first point of contact for clients and visitors. This role requires a proactive approach and the ability to work independently as well as part of a team.

Pay: ₹10,000.00 - ₹15,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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