Pec Coordinator

**Company Description**
Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.

Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.
**Job Description** Duties**:
Control of projects/programmes:

- Support with promoting and facilitating the sharing of knowledge across Commercial and PID particularly for project/programmes where a high level of cross-functional engagement is a success factor.
- Provide efficient, timely and effective support to the Global Programmes Director and PEC Specialist Roles by monitoring and evaluating project/programme governance.
- Operate in accordance with the standard business rhythm that coordinates the activities of project/programme management and finance.
- Support Global Programmes reporting and reviews and the provision of communications across project/programme teams that are consistent and timely to aid the achievement of reporting cycle deadlines.
- Support Smiths Detection Project Offices and embedded Project Controllers/Coordinators with the effective execution of project controls related to the initiating, planning, monitoring & controlling, communicating and close-out phases of all projects/programmes.
- Conduct PLP Gate Review Triage and arrange review meetings in accordance with PEC Work Instruction. Raise exceptions or issues with PEC Project Controller.
- Supporting with the administration of the PID Portfolio of Record, covering project/programme finances, milestones, progress and resolution of issues.
- Process CLP Tollgates in accordance with the PEC Work Instruction.
- Support with the completion of Programmes Cost of Poor Quality (COPQ) Triage, maintenance of the Programmes COPQ Portal and Programmes COPQ reporting is completed in accordance with the PEC Work Instruction.

Administrative:

- Closely monitor the PEC Mailbox, which serves as the PEC point of contact for all internal stakeholders. Ensure that a response is provided to stakeholders within one business day, either by providing the required support or acknowledging receipt of a request for support.
- Complete routine administrative activities, following PEC Project Controller coordination and in accordance respective PEC Work Instructions. These duties include, but are not limited to:

- Raising Purchase Requisitions.
- Maintaining PEC registers.
- Capturing meeting minutes.
- Preparing documentation for PEC meetings.
- Assisting Global Programmes Director and PEC Specialist Roles with diary management and booking travel.
- Updating and creating PEC documentation, presentations and training material.
- Creating reports and assisting with PEC communications.

Problems Resolution, Continuous Improvement and Change Management:

- Support continuous improvement or change management initiatives working under close supervision from either Global Programmes Director or PEC Specialist Roles.

Policies and Procedures:

- Support the PEC Global Process Owner & Change Manager with regular maintenance of the PEC process framework to ensure that it accurately reflects Smiths Detection project controls practices.

**Qualifications** Technical Knowledge, Skills and Abilities**:
Educational requirements:

- HNC qualified in a relevant discipline - Business/Project Management or Technology/Engineering desirable.

Knowledge:

- Understanding of cost, data management and reporting methodologies/techniques.
- Awareness of planning methodologies/techniques and other aspects of project controls such as earned value management.
- Appreciation of complex integrated technology-based sensor systems.

**Skills**:

- Strong administrator with some experience providing support to team members of different levels of seniority.
- Good level of experience of MS SharePoint lists is essential.
- Analytical skills, self-starting and strong focus on completing/finishing.
- Limited experience of project planning, cost control, risk and change management within a reputable project management environment.
- Some exposure to baseline planning and scheduling, forecasting and estimating, cost/schedule integration techniques.
- Appreciation of resource management.
- Awareness of critical path analysis, reporting, risk management tracking and th