Receptionist/administrator
15 hours ago
RECEPTIONIST/ ADMINISTRATIVE ASSISTANT
Under general direction, the Receptionist/ Administrative Assistant works in the front office reception area of the Construction Authority answering the phone, greeting and assisting visitors, giving general information, and serving as host or hostess for conference room meetings. This position also performs routine clerical and/or typing/word processing duties in accordance with specific instructions for established work procedures requiring limited decision-making.
TYPICAL TASKS/ DUTIES
- Deliver oral and written messages.
- Maintain routine clerical records, logs and data entry (Access and Excel); compile routine reports.
- Operate a variety of office equipment.
- Order office supplies and catering items.
- Order and pick up food items for selected meetings.
- Manage the calendar for internal use of conference rooms.
- Maintain the order and cleanliness of the reception area, lobby, conference rooms, and food handling materials.
- Photocopy, sort and file documents.
- Mail, fax and distribute documents and other materials to internal and external parties.
- Contact vendors, consultants and other external parties to request or disseminate information.
- Follow all policies and procedures.
- Conduct miscellaneous projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
To successfully perform the typical tasks and duties of the position, the knowledge, skills, and/or abilities listed below are required:
- Demonstrate skill in filing, record-keeping and maintaining databases.
- Ability to operate telephone equipment.
- Knowledge of office telephone and greeting etiquette.
- Demonstrate skill in reading, spelling and simple arithmetic and ability to follow oral and written instructions.
Demonstrate customer service and interpersonal skills.
- PC computer knowledge (including experience with Microsoft Word, Excel, and Access).
- Prior experience answering phones, filing, using office machines (keyboard, photocopier, fax machines, shredders, and calculator).
- Ability to handle several tasks concurrently.
- Ability to work with and support various staff members.
- Ability to maintain a pleasant demeanor and attitude at all times with all internal and external parties.
- Ability to remain professional at all times.
- Posses a valid driver’s license
EDUCATION AND EXPERIENCE
This position requires two years of office/clerical experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.
**Job Types**: Full-time, Permanent, Internship
Contract length: 6 months
Pay: ₹8,000.00 - ₹15,000.00 per month
**Benefits**:
- Health insurance
- Paid sick time
- Provident Fund
Schedule:
- Day shift
- Monday to Friday
Supplemental Pay:
- Performance bonus
**Experience**:
- Microsoft Office: 1 year (required)
- Front desk - Receptionist: 1 year (required)
- total work: 1 year (required)
**Language**:
- English (required)
Work Location: In person
Expected Start Date: 14/10/2024
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