Junior Executive Assistant

2 weeks ago

Hyderabad Telangana, India Politikos Full time

Job Summary

**Responsibilities**:

- **Calendar Management**: Schedule and coordinate meetings, appointments, and travel arrangements for executives, ensuring optimal time management.
- **Document Preparation**: Draft, edit, and format reports, presentations, memos, and other documents, ensuring accuracy and adherence to brand standards.
- **Meeting Coordination**: Organize meetings and events, including booking venues, arranging catering, preparing agendas, and taking minutes when required.
- **Administrative Support**: Maintain organized filing systems, handle expense reports, and process invoices or reimbursements in a timely manner.
- **Liaison Role**: Act as a point of contact between executives, staff, clients, and external vendors, facilitating clear communication and collaboration.
- **Data Management**: Update and maintain databases, including contact lists, vendor details, and project trackers, to support operational efficiency.
- **Special Projects**: Assist with ad-hoc tasks or projects, such as coordinating staff training, preparing for VIP guest arrivals, or supporting marketing initiatives.
- **Confidentiality**: Handle sensitive information with discretion and maintain confidentiality at all times.

**Qualifications**:

- **Education**: High school diploma or equivalent required; associate’s or bachelor’s degree in business administration, hospitality, or a related field is preferred.
- **Experience**: 1-2 years of administrative or customer service experience, ideally in hospitality, office management, or a related field.
- **Skills**:

- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with hotel management software (e.g., Opera) is a plus.
- Professional demeanor with strong interpersonal skills.
- Ability to prioritize tasks and work effectively under pressure.
- **Other Requirements**:

- Flexibility to work occasional evenings, weekends, or holidays to support executive needs or hotel events.
- Proactive attitude and eagerness to learn in a fast-paced environment.

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

Work Location: In person

Expected Start Date: 01/07/2025

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