Administrative Officer

location: Mumbai
- Preferably having Ex. Army/ Navy background
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Manage schedules and deadlines
- Managing administrative records in the office such as stationery, office hardware, supplies, courier, bill payment, invoice payment, receipts, online purchase record.
- Monitor and maintain an inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation
- Managing and monitoring housekeeping, civil work contractor and security personnel’s data and duties.
- Oversee and supervise facilities services, infrastructure management, utilisation of resources, maintenance activities, housekeeping, security personnel, tradespersons (e.g electricians)
- Manage and carry out maintenance work at different offices.
- Propose and manage any alteration or modification required for different offices.
- Coordinate for getting quotations from various suppliers for all admin related purchases.
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Ensure operations adhere to policies and regulations
- Keep abreast with all organizational changes and business developments.
- Other administrative and secretarial support filing, maintaining records, preparing reimbursements, bill payment, statutory payments, raised invoice payment follow ups.
- To be responsible for all administration services including asset and vehicle management.
- Responsible for checking the office’s assets are in good condition.
- Maintenance of AMCs pertaining to office equipment, ensuring compliance with the device level agreements.
- Coordinating with tenants and making a note of their complaints and grievances and taking necessary action after approval.
- Facilitating online and offline meetings, following up for work related to the same, thereafter.
- Inspection of premises, pest control, overlooking maintenance of the same.
- Monitor and track for the renewal of any Insurance, license, agreements, registrations/ approvals.
- Responsible for checking cleanliness of the office.
- Monitoring and looking after administration and project work: making reports, dealing with architect, vendor, BMC liaison work, company staff in office and management level.
- Panning administration and project documentation work.
- Maintaining good rapport with Management team, officer, staff, subordinate and external.
- Prepare a presentation for the executive level, and draft responses to various correspondence.
- Prepare innovative strategies and plans to achieve the target as well as the goals of the organisation.
- Recruit and train personnel and allocate responsibilities and office space
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency

**Requirements**:

- Proven experience as administration manager for 8 - 10 years
- In-depth understanding of procedures and departmental and legal policies
- Familiarity with financial and facilities management principles
- Proficient in MS Office, google docs and google sheets
- An analytical mind with problem-solving skills
- Excellent organizational and multitasking abilities
- A team player with leadership skills
- BA/BCom in business administration or relative field.

Pay: ₹50,000.00 - ₹60,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person