Receptionist

2 days ago

Sadar Nagpur Maharashtra, India Magnum Insurance Broking Pvt Ltd Full time

**Responsibilities**:

- **Greet visitors** with a positive and professional demeanor; announce guests and direct them to the appropriate person or meeting room.
- **Answer and route incoming calls** on multi-line phone system; take accurate messages and promptly relay essential information.
- **Manage the reception area** to ensure it is clean, tidy, and well-stocked with necessary materials (brochures, forms, supplies).
- **Schedule and coordinate meetings**: book rooms, set up equipment, prepare agendas, and handle catering requests as needed.
- **Handle mail and couriers**: sort, distribute, and track incoming/outgoing parcels and shipments.
- **Maintain front-desk security procedures**: verify identification, issue visitor badges, and log in guests.
- **Support administrative tasks**: data entry, filing, scanning, photocopying, and basic document preparation.
- **Assist with calendar management** for executives or teams as required.
- **Manage office supplies**: monitor inventory, place orders, and liaise with vendors.
- **Support HR onboarding**: prepare welcome packets, collect necessary documents, and assist new hires with initial setup (if applicable).
- **Provide exceptional customer service** to internal and external stakeholders.
- **Adhere to company policies** and data privacy guidelines.

**Requirements**:

- **Education**: High school diploma or equivalent; some roles may prefer an associate degree or relevant certifications.
- **Experience**: 0-2 years of receptionist/administrative support experience; prior front-desk experience is a plus.
- **Skills**:

- Excellent verbal and written communication
- Strong interpersonal and customer service abilities
- Proficient with office software (e.g., Microsoft Office Suite, Google Workspace)
- Basic administrative skills (filing, scheduling, data entry)
- Ability to multi-task, stay organized, and prioritize urgent tasks
- Professional appearance and demeanor
- **Technical**: Proficiency with phone systems, basic AV equipment, and office IT basics
- **Personal traits**: Reliable, proactive, friendly, discreet, and solution-oriented
- **Schedule**: Typical business hours; flexibility for overtime or after-hours events if needed
- **Physical**: Ability to sit/stand for extended periods and lift light packages as required

Preferred Qualifications
- Experience with **calendar management** and **meeting coordination**.
- Familiarity with **visitor management systems** and **security protocols**.
- Basic familiarity with **expense reporting** or **procurement** processes.
- Multilingual abilities are a plus.

Pay: ₹9,380.98 - ₹12,000.00 per month

**Language**:

- English (preferred)

Work Location: In person

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