Admin In-charge

**The Rosary School, Salunkhe Vihar, Pune.**

Reporting To

Campus Head & Operations Manager, TRS

**Job Summary**

As the Admin In-Charge & UDISE Coordinator at our Salunkhe Vihar campus, you will oversee day-to-day administrative operations and ensure accurate, timely UDISE (Unified District Information System for Education) reporting. Your blend of operational oversight, regulatory compliance, and data management will keep the campus running smoothly and maintain our relationship with local education authorities.

**Key Responsibilities**
- Campus Administration
- Manage reception, front-desk, and general office support functions.
- Coordinate logistics for campus events, meetings, and parent-teacher interactions.
- Monitor and maintain inventory of stationary, office supplies, and equipment.
- Liaise with vendors, contractors, and service providers (transport, maintenance, security).
- Staff & Facilities Management
- Maintain attendance and leave records for teaching and non-teaching staff.
- Schedule and track routine maintenance, housekeeping, and safety audits.
- Support onboarding and orientation of new staff, including documentation and ID issuance.
- Communication & Coordination
- Act as the primary point of contact for parents, staff, and external stakeholders on administrative matters.
- Prepare and circulate internal notices, announcements, and circulars.
- Collaborate closely with the central operations team to implement schoolwide policies.
- UDISE Coordination
- Collect, verify, and update all required data for UDISE submission (enrollment, infrastructure, staff details).
- Maintain a comprehensive UDISE data repository and ensure data integrity.
- Coordinate with district education officers and submit the annual UDISE report on schedule.
- Respond to UDISE queries and coordinate any on-site inspections or audits.
- Record-Keeping & Compliance
- Ensure all statutory registers, forms, and certifications are current and accessible (PTA, safety, fire-drill logs).
- Coordinate with finance for fee receipts, cheque collection, and bank reconciliations.
- Support audit processes—internal, statutory, and regulatory—by providing required documents and clarifications.

**Qualifications & Experience**
- Bachelor’s degree in Business Administration, Education Management, or related field.
- 3-5 years of administrative experience in a school or educational institution.
- Proven experience handling UDISE or similar educational data-reporting systems.
- Strong understanding of Indian school regulatory frameworks and compliance requirements.

**Skills & Competencies**
- Analytical & Detail-Oriented: Accurate data collection and maintenance for UDISE reporting.
- Organisational: Ability to juggle multiple administrative tasks and meet deadlines.
- Communication: Excellent verbal and written English; comfortable interfacing with parents, staff, and government officials.
- Tech-Savvy: Proficient with MS Office, Google Workspace, and school-management software.
- Interpersonal: Collaborative approach with the ability to work under pressure and resolve conflicts.
- Integrity & Confidentiality: Uphold the highest standards of data privacy and ethics.

**How to Apply**

Application: Admin In-Charge & UDISE Coordinator - Salunkhe Vihar

Pay: ₹20,000.00 - ₹28,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Education administration: 3 years (preferred)

**Language**:

- English (preferred)

**Location**:

- Wanowrie, Pune, Maharashtra (preferred)

Work Location: In person