Admin Officer

5 days ago

Egmore Chennai Tamil Nadu, India Noel Infrastructures (P) Ltd Full time

**Position Overview**:
**Key Responsibilities**:

- **Office Administration**:

- Oversee daily office operations, including maintenance, supplies and facility management.
- Manage incoming and outgoing correspondence, documentation and filing systems.
- Maintain and update office records, including contracts, permits and employee files.
- **Project Support**:

- Provide administrative support to project managers and site teams, including scheduling meetings and preparing reports.
- Assist with procurement processes by coordinating with vendors and suppliers.
- Track and manage project-related documentation, such as contracts, invoices and approvals.
- **Human Resource Support**:

- Manage attendance, leave records and payroll coordination for employees.
- Support recruitment activities by scheduling interviews and onboarding new employees.
- Ensure compliance with company policies and labor laws.
- **Financial Administration**:

- Assist in budget tracking, expense reporting and petty cash management.
- Coordinate with the finance team to process invoices and payments.
- Maintain records of purchases, bills and reimbursements.
- **Coordination and Communication**:

- Act as a point of contact between internal teams, clients and external stakeholders.
- Prepare and distribute internal communications, such as memos and announcements.
- Handle travel arrangements and itineraries for staff and management.
- **Statutory Compliance and Documentation**:

- Ensure compliance with legal and organizational regulations in all administrative activities.
- Maintain and renew company licenses, certifications and permits as required.
- **Problem Solving and Process Improvement**:

- Identify areas for administrative efficiency and implement process improvements.
- Resolve day-to-day operational issues promptly to ensure smooth workflow.

**Qualifications and Requirements**:

- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of **7 years**of experience in administrative roles, preferably in construction or a related industry.
- Proficiency in office management software (e.g., MS Office Suite).
- Excellent organizational, time management and multitasking skills.
- Strong written and verbal communication abilities.
- Familiarity with construction project documentation and compliance requirements is an advantage.
- Ability to handle sensitive information with confidentiality and professionalism.

**Key Competencies**:

- Attention to detail and accuracy in recordkeeping.
- Strong problem-solving and decision-making skills.
- Team collaboration and interpersonal skills.
- Adaptability and ability to work in a fast-paced environment.

Schedule:

- Day shift
- Morning shift

**Experience**:

- Administrative Officer: 7 years (preferred)

Work Location: In person

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