Billing Staff

12 hours ago

Kochi Kerala, India Milestone Career Planner Full time

Job Description: Billing Staff - Printing Company

**Position Overview**:
**Key Responsibilities**:

- **Invoice Preparation**:

- Generate accurate invoices for customers based on job orders, including printing specifications, materials, and additional services.
- Verify all billing details, such as pricing, taxes, and discounts, as per company policies.
- **Customer Coordination**:

- Communicate with customers to clarify billing queries and provide detailed explanations of charges.
- Follow up on outstanding payments and ensure timely collection of dues.
- **Record Maintenance**:

- Maintain and update records of all invoices, payment receipts, and customer transactions in the system.
- Prepare periodic reports on billing activities for management review.
- **Cross-Department Collaboration**:

- Coordinate with the sales, production, and accounts departments to ensure accurate billing information.
- Verify completed job sheets and delivery notes before generating invoices.
- **Tax and Compliance Management**:

- Ensure compliance with applicable tax regulations and prepare GST invoices where applicable.
- Keep records updated for audits and assist in preparing documents for the same.
- **Software Usage**:

- Operate billing and accounting software to ensure smooth transaction processing.
- Update customer information and maintain database accuracy.
- **Issue Resolution**:

- Address and resolve discrepancies in invoices or payments promptly.
- Work with customers and internal teams to rectify errors in billing.
- **Cash and Cheque Handling**:

- Process payments received via cash, cheques, or online transactions and issue receipts.
- Maintain accurate cash flow records and reconcile daily transactions.
- **Reporting and Analysis**:

- Prepare weekly or monthly billing summaries, including revenue reports and outstanding accounts.
- Analyze trends to support process improvements and efficiency in billing.

**Qualifications and Skills**:

- **Education**:

- Bachelor’s degree in Commerce, Business Administration, or related field preferred.
- **Experience**:

- Minimum 1-2 years of experience in billing, invoicing, or accounts, preferably in a printing or manufacturing company.
- **Technical Skills**:

- Proficiency in billing/accounting software (e.g., Tally, SAP, or ERP systems).
- Strong knowledge of MS Excel and other office tools.
- **Soft Skills**:

- Excellent attention to detail and numerical accuracy.
- Strong communication and interpersonal skills to handle customer queries effectively.
- Problem-solving attitude and ability to work under pressure to meet deadlines.

Pay: ₹13,000.00 - ₹14,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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