Admin- Executive

**POSITION TITLE**:
ADMINISTRATION EXECUTIVE

**LOCATION**:
IDP - Coimbatore

**IDP Education Limited is an ASX listed company that is 50% owned by 38 Australian universities and headquartered in Melbourne, Australia. IDP’s core business lines include student placement to Australia, US, UK, Canada and New Zealand institutions, English-language testing and training.**

***We are setting out to be the world's leading platform and connected the international student community by building tons of new products to put our customers at the heart of everything we do.**

For over 50 years our global network of 93 offices has been helping students to achieve their goals through studying abroad. By pursuing a global education at the beginning of their careers, we help them experience life-changing opportunities. For more than 5,000 employees in more than 50 countries, IDP Education is a specialist employer of choice in major cities across the globe.

If you share our passion in helping people to pursue their dreams through education and thrive in an innovative agile digital culture then come and join us as we undergo our digital revolution.

**POSITION PURPOSE**

At IDP, our success depends on our people, productivity, and procedures. An office administrator is a supportive force driving each of these areas, and we’re currently seeking someone stellar to take the reigns. The ideal professional for the role is a flexible problem solver with superb communication skills with a detail-oriented mindset. He/she should have prior experience thriving in an administrative capacity in an office environment. Multitasking and the unique ability to deftly handle the unexpected are essential qualities to bring to the position.

**RESPONSIBILITIES**
- Responsible for upkeep of administration-related records and periodically reviewing and renewing the same as may be required
- Responsible for maintaining records of the presence and absence of personnel on the premises
- Responsible for movement of material In/Out of the premises in coordination with other departments who may need to transport the same
- Responsible for management of Office Vehicles and fruitful use of the same in coordination with the approved users of the same
- Responsible for making arrangements for travel, stay, and boarding for the personnel who are assigned to tour
- Responsible for preparation and verification of travel bills of the personnel for approval
- Responsible for House Keeping and ensuring the clean and sanitized working environment
- Responsible for upkeep of amenities in the Premises and ensuring uninterrupted functioning of the same with periodic maintenance
- Responsible for carrying out any work that may be assigned by the Management from time to time
- Coordinating with the Security management team to ensure all the Covid precautions are done regularly
- Taking care of purchases of Office requirements such as Stationeries and other office-related materials and also keeping on track with Office Joining gifts and Goodies.
- Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, and purchase requisitions, and ensures proper procedures for paying service providers, consultants, and contractors.
- Handles event planning for meetings, professional development, and other department initiatives.
- Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience
- Act as primary liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests

**WHAT WE'RE LOOKING FOR**
- Associate degree required (Bachelor’s degree preferred)
- 4+ years’ experience working in an office & MNC Corporate setting
- Excellent written and verbal communication skills
- Basic knowledge of MS Excel, SAP Success Factors preferred
- Ability to multi-task and prioritize projects
- Customer-service oriented
- Able to complete complex administrative tasks with mínimal supervision
- Ability to adapt to changing situations in a calm and professional manner

**WORKING AT IDP**

IDP Education’s ongoing success comes from our highly committed and caring employees around the globe. We encourage teamwork in order to leverage our people's diverse talents and expertise through effective collaboration and cooperation throughout our business.
We strive to provide a working environment where people are encouraged to excel, be creative and seek new ways to solve problems, take initiative, generate opportunities and be accountable for their actions.

We believe in developing dynamic, inclusive workplaces that encourage and celebrate cultural differences and views, and provide opportunities for personal, professional and career development all around the world. We respect diversity in our people: their ideas, work styles and perspectives as well as offering flexibility to ensure employees enjoy a sati