Executive Assistant

1 week ago

Bengaluru, India Comviva Full time

Overview

**Work Location**

Gurgaon/Bangalore

**Qualification**

Any graduate or post graduate.

**Skills & Experience**
- 5+years of experience in as executive secretary or similar administrative role
- In depth knowledge of office management
- Excellent organizational and time-management skills
- Excellent written & Verbal communication
- Proficient in MS Office
- Integrity and confidentiality

**Roles & Responsibilities**
- Providing Executive Secretarial support to CEO/Director.
- Coordinate and schedule board meetings, conferences meetings, events, etc.
- Provide secretarial assistance like handling of confidential correspondence, document flow, screening telephone calls etc.
- Maintain records, writing minutes of the meetings, corresponding with external & internal stakeholders.
- Prepare agenda/required documents & transcribe minutes of meetings for daily/monthly meetings.
- Liaison between departments to facilitate communication at C level.
- Manage calendar and handle all travel arrangements including all flights, Forex, Matrix, visa processing and accommodation etc.
- Drive & ensure successful conduct of monthly/quarterly/annual meetings with top management.
- Overseeing & record keeping of confidential/critical documents for CEO review.
- Maintain utmost confidentiality with sensitive and personal information.
- Prepare MIS reports & Power point presentations for periodic Management Meetings.

**Work Location**

Gurgaon/Bangalore

**Qualification**

Any graduate or post graduate.

**Skills & Experience**
- 5+years of experience in as executive secretary or similar administrative role
- In depth knowledge of office management
- Excellent organizational and time-management skills
- Excellent written & Verbal communication
- Proficient in MS Office
- Integrity and confidentiality

**Roles & Responsibilities**
- Providing Executive Secretarial support to CEO/Director.
- Coordinate and schedule board meetings, conferences meetings, events, etc.
- Provide secretarial assistance like handling of confidential correspondence, document flow, screening telephone calls etc.
- Maintain records, writing minutes of the meetings, corresponding with external & internal stakeholders.
- Prepare agenda/required documents & transcribe minutes of meetings for daily/monthly meetings.
- Liaison between departments to facilitate communication at C level.
- Manage calendar and handle all travel arrangements including all flights, Forex, Matrix, visa processing and accommodation etc.
- Drive & ensure successful conduct of monthly/quarterly/annual meetings with top management.
- Overseeing & record keeping of confidential/critical documents for CEO review.
- Maintain utmost confidentiality with sensitive and personal information.
- Prepare MIS reports & Power point presentations for periodic Management Meetings.

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