Female Executive Assistant
2 weeks ago
Executive Assistant Requirement - (MD’s Office) Job Title: Executive Assistant to Managing Director (Highly Organized, Proactive, and Flexible) About the Role: We are seeking a highly professional and dynamic Executive Assistant to support the Managing Director in day-to-day operations, strategic coordination, and efficient management of administrative tasks. The EA will play a critical role in ensuring seamless communication, task execution, and proactive support across business functions. The MD manages multiple operations, with the plant located in Bhiwadi, Rajasthan, and a new corporate office in Ashok Vihar, Delhi (currently under construction and starting soon). The EA must be flexible in terms of travel, scheduling, and handling diverse responsibilities. Key Responsibilities:Act as the first point of contact for the MD - managing communication, scheduling, and followups.Calendar management: Organize meetings, appointments, travel, and events.Ensure timely execution and follow-up on all delegated tasks.Coordinate between the plant (Bhiwadi) and the office (Ashok Vihar) to maintain smooth workflow.Draft, review, and manage correspondence, reports, and presentations.Handle confidential and sensitive information with utmost discretion.Support in strategic projects, research, and documentation.Be flexible to manage both professional and certain personal tasks of the MD. Key Requirements: Experience: 2-5 years of experience as an Executive Assistant/Secretary to a senior executive, MD, or business owner. Exposure to manufacturing or industrial sectors will be preferred. Education: Graduate from a reputable institute (Secretarial/Business Administration background preferred). Essential Skills: 1. Excellent follow-up and tracking skills - ability to ensure timely closure of all tasks. 2. Strong MS Office proficiency (Excel, Word, PowerPoint, Outlook). 3. Fluent communication in English (written and verbal) and Hindi. 4. Strong coordination and organizational skills. 5. Ability to handle pressure, prioritize tasks, and adapt to changing priorities. 6. Shorthand/note-taking ability will be an added advantage. Desirable Skills: 1. Travel planning and logistics management. 2. Strong interpersonal and networking ability. 3. Exposure to business documentation, contracts, and vendor coordination. 4. Flexibility to manage tasks across multiple locations (Bhiwadi Plant & Ashok Vihar Office). Personal Attributes: 1. Highly organized, disciplined, and detail-oriented. 2. Proactive and anticipatory - should foresee needs before they arise. 3. Discreet and trustworthy - able to manage sensitive information. 4. Positive attitude with a problem-solving mindset. 5. Professional, mature, and able to represent the MD effectively. 6. Flexible in terms of work hours, travel, and handling urgent requirements. Other Requirements:Preferably married, with a stable personal background.Residing within a reasonable commute (30-45 minutes) from Ashok Vihar office.Must demonstrate job stability (not frequent job-hopping).Open to handling occasional personal errands of the MD.
**Job Types**: Full-time, Permanent
Pay: ₹20,000.00 - ₹35,000.00 per month
Ability to commute/relocate:
- Gurgaon, Gurgaon, Haryana: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- total work: 1 year (preferred)
Work Location: In person
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