Personal Assistant

2 days ago

Rajender Nagar Delhi Delhi, India Four Pixels Healthcare Pvt Ltd Full time

**Key Responsibilities**:

- **Point of Contact**:

- Serve as the key liaison between the manager and clients, employees, and external contacts.
- Handle incoming calls, screen them, and direct them to the appropriate parties.
- **Diary and Calendar Management**:

- Organize and maintain the manager's diary, scheduling meetings and appointments.
- Prioritize and reschedule meetings based on the urgency and manager’s availability.
- **Travel Coordination**:

- Arrange domestic and international travel, including booking flights, accommodation, and transport.
- Ensure detailed travel itineraries and necessary travel documents are prepared in advance.
- **Meeting Support**:

- Prepare agendas, take dictation, and record minutes during meetings.
- Follow up on meeting actions and ensure timely execution of tasks.
- **Office Administration**:

- Source and manage office supplies, ensuring that the office is well-equipped.
- Devise and maintain an efficient office filing system (both digital and physical).
- Maintain an organized workspace for the manager.
- **Communication and Correspondence**:

- Handle requests and queries from internal and external parties in a timely manner.
- Draft, review, and prepare reports, presentations, and briefs as required.
- **Documentation and Reporting**:

- Prepare and produce various reports and presentations on behalf of the manager.
- Assist with research and background information required for reports and presentations.
- **General Support**:

- Act as a gatekeeper, ensuring the manager’s time is managed effectively.
- Provide general administrative support, including managing deadlines, prioritizing tasks, and reminding the manager of important tasks and deadlines.

**Requirements**:

- **Educational Background**: Bachelor’s degree in Business Administration or related field (preferred but not mandatory).
- **Experience**: Minimum 2-3 years of experience as a personal assistant, executive assistant, or similar role.
- **Skills**:

- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to prioritize tasks and handle confidential information.
- Strong interpersonal skills and the ability to work with different stakeholders.
- Attention to detail and problem-solving skills.
- Proactive approach to tasks and a can-do attitude.

**Work Conditions**:

- Full-time position.
- Office-based, with occasional travel required depending on the manager's needs.

Pay: ₹10,091.22 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Internet reimbursement
- Leave encashment
- Provident Fund

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (required)

**Language**:

- English (preferred)

Work Location: In person

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