Receptionist

4 days ago

Noida Uttar Pradesh, India PND Global logistics Full time

**We are seeking a friendly, organized, and professional Receptionist to join our team. The Receptionist will be the first point of contact for visitors and callers, providing excellent customer service and administrative support to ensure the smooth operation of the office**.

**Key Responsibilities**:

- **Greeting Visitors**: Welcome and direct visitors in a courteous and professional manner. Ensure they are directed to the appropriate department or individual.
- **Answering Phones**: Handle incoming calls, route them to the appropriate person, or take detailed messages as necessary. Provide information about the company or direct inquiries as needed.
- **Managing Appointments**: Schedule, confirm, and update appointments, meetings, and conference room bookings.
- **Handling Mail & Deliveries**: Receive, sort, and distribute incoming mail and packages. Manage outgoing mail and courier services.
- **Administrative Support**: Assist with clerical tasks such as filing, data entry, and document preparation. Support other departments with administrative duties as needed.
- **Maintaining Office Supplies**: Monitor and reorder office supplies to ensure the reception area is well-stocked.
- **Office Security**: Ensure that all visitors sign in, follow security protocols, and are granted access to the office as per company policy.
- **Record Keeping**: Maintain accurate and up-to-date records for visitors, incoming packages, and appointment logs.
- **Ensuring a Clean Environment**: Keep the reception area tidy and organized. Ensure the office's first impression is welcoming and professional.

**Qualifications**:

- Previous experience as a receptionist or in a customer service role is preferred.
- Strong communication and interpersonal skills, both written and verbal.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Proficient with office equipment (phones, printers, fax machines) and basic computer software (Microsoft Office Suite, Google Workspace, etc.).
- Professional appearance and demeanor.
- Ability to handle sensitive and confidential information with discretion.

**Desired Skills**:

- Multitasking and time management skills.
- Problem-solving abilities and attention to detail.
- Knowledge of office procedures and administrative tasks.
- Bilingual capabilities (optional, depending on company needs).

**Work Environment**:

- This position typically requires working in an office setting during regular business hours.
- Some occasional evening or weekend hours may be necessary for special events or meetings.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Day shift
- Fixed shift
- Monday to Friday
- Morning shift

**Experience**:

- Microsoft Office: 1 year (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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