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Company Secretary

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Navi Mumbai Maharashtra, India Macbun Marketing Science and Research Institute Full time

Key Responsibilities:
1. Legal:
Drafting and Verification:
Draft and verify power of attorneys, letters of authority, agreements, addendums, and memoranda of understanding within the stipulated timelines.

Ensure the accuracy and legal compliance of documents.

Agreement Management:
Maintain an up-to-date agreement tracker with hard and soft copies.

Automation:
Utilize automation software (e.g., Complinity) to streamline the management, review, and approval of legal documents.

2. Secretarial:
Meetings and Documentation:
Prepare and verify notices, agendas, and draft minutes for board, general, and committee meetings in compliance with statutory timelines.

Compliance Filings:
Verify and finalize statutory documents such as annual returns (MGT-7) and directors' reports.

File various e-forms with ROC, including financial statements (XBRL, AOC-4, AOC-4 CFS).

Record Keeping:
Maintain statutory registers, records, and minutes books.

Automation:
Automate company secretarial activities, including record-keeping and document preparation.

3. Outside Correspondence:
Coordination with Bank:
Liaise with banks for secretarial matters, including the renewal of credit facilities and management of bank guarantees.

Foreign Currency Management:
Ensure proper management of unhedged foreign currency positions.

Signatory Updates:
Coordinate with the finance department to update authorized signatories with banks.

Compliance Checks:
Perform due diligence and balance confirmation on a half-yearly and quarterly basis.

4. Other Important Assignments:
Regulatory Updates:
Maintain a ready reckoner for all rules, sections, and updates related to company law.

Merger and Dividend Activities:
Support pre
- and post-merger activities and manage dividend-related processes.

Record Management:
Update and streamline the organizations filing systems.

Standard Operating Procedures:
Develop and implement SOPs and processes for all activities within the legal and secretarial department.

Supervision:
Verify and ensure 100% accuracy in the work assigned to repartees.

Qualifications:
Bachelors degree in law & Company Secretary (CS)

Minimum of 8-12 years of experience in legal and secretarial roles.

Proficiency in legal documentation and compliance software.

Strong understanding of corporate law

**Job Types**: Full-time, Permanent

Pay: ₹1,000,000.00 - ₹1,100,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Paid sick time
- Provident Fund
- Work from home

Schedule:

- Morning shift

Work Location: In person

Application Deadline: 31/01/2025
Expected Start Date: 01/02/2025