Admin Executive

5 days ago

Prabhadevi Mumbai Maharashtra, India Client of Peoplelan LLP Full time

**Job Summary**: The Administrative Executive is responsible for coordinating and overseeing various administrative functions to ensure smooth operations within the organization. This role involves managing administrative staff, developing and implementing efficient processes, and providing support to different departments as needed. The Administrative Executive reports to senior management and contributes to the overall success of the organization by ensuring effective communication, resource allocation, and task execution.

**Responsibilities**:
**Team Leadership**:

- Supervise and manage administrative staff, ensuring their performance, productivity, and professional development.
- Provide guidance, training, and support to team members to enhance their skills and knowledge.

**Process Management**:

- Develop, implement, and optimize administrative procedures and workflows to increase efficiency and reduce redundancy.
- Streamline processes related to office management, documentation, communication, and other administrative functions.

**Communication and Coordination**:

- Facilitate communication between departments, senior management, and external stakeholders.
- Coordinate and schedule meetings, conferences, and appointments, ensuring effective time management.

**Resource Allocation**:

- Manage office resources, including supplies, equipment, and facilities, to ensure their availability and proper utilization.
- Monitor and control budgets related to administrative expenses.

**Document Management**:

- Oversee the creation, distribution, and maintenance of various documents, reports, and correspondences.
- Ensure accurate record-keeping and data management, maintaining confidentiality as required.

**Vendor and Supplier Management**:

- Collaborate with vendors and suppliers to negotiate contracts, pricing, and service agreements.
- Monitor vendor performance and ensure timely delivery of goods and services.

**Problem Solving**:

- Address and resolve administrative issues, conflicts, and challenges that arise within the organization.
- Develop strategies to improve administrative processes and enhance overall operational efficiency.

**Compliance and Regulations**:

- Stay updated on relevant laws, regulations, and industry standards to ensure compliance in administrative operations.
- Implement and enforce policies and procedures to maintain a secure and compliant work environment.

**Qualifications**:

- Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
- Proven experience in administrative roles, with at least [4-5] years in a supervisory or managerial capacity.
- Strong leadership, communication, and interpersonal skills.
- Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
- Excellent organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Knowledge of budget management and resource allocation.

**Salary**: ₹50,000.00 - ₹60,000.00 per month

Schedule:

- Day shift
- Monday to Friday

Application Question(s):

- How many years of experience do you have in Admin Executive?
- This opening is for NGO are you okay with working for an NGO?
- Where do you stay in Mumbai?
- What is your Notice Period?

Work Location: In person

**Speak with the employer**
+91 9082445787

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