Executive Assistant Co-ordinator

**Job Title**: Executive Assistant cum Coordinator

**Location**: Sovabazar, Kolkata (On-site)
**Type**: Full-Time
**Experience**: 3+ years in coordination, operations, or executive support roles

**About IND - Institute of NeuroDevelopment**

The Institute of NeuroDevelopment (IND) is a mission-driven organisation dedicated to transforming the developmental journeys of children with autism and other neurodevelopmental differences. Our programmes combine structured parent-implementation systems, professional therapy, and measurable progress tracking.

To keep multiple teams and projects aligned to the mission, we require an **Executive Assistant & Coordinator** who will act as the **link between the Founder and the different verticals**—ensuring that all tasks, projects, and objectives are systematically followed through to completion.

**Role Summary**

The Executive Assistant & Coordinator will be responsible for **tracking, following up, and documenting tasks across IND’s different teams and subprojects.** This role ensures that objectives are not just planned but executed fully, by coordinating with team leads and doers, keeping systematic lists of both process-driven and one-off tasks, and ensuring nothing falls through the cracks.

This is a **cross-functional operational role** requiring strong organisation, attention to detail, and persistence in follow-ups.

**Key Responsibilities**

**1. Coordination & Follow-Up**
- Act as the Founder’s point of coordination with different verticals (sales, marketing, therapy, parent coaching, operations, etc.)
- Track tasks assigned across teams and ensure **timely follow-up until completion**:

- Maintain accountability by reminding, checking, and escalating delays where necessary

**2. Documentation & Task Management**
- Maintain structured task lists for both **one-off projects** and **ongoing process-driven tasks**:

- Document progress updates, decisions, and next steps from meetings
- Keep a **central dashboard/checklist system** to track subprojects and team outputs

**3. Subproject Oversight**
- Break down larger initiatives into smaller action points with clear owners and deadlines
- Ensure that **each subproject reaches completion**, coordinating with team leads and doers
- Conduct regular audits to check whether checklists and process standards are being followed

**4. Team Support & Communication**
- Facilitate communication between Founder, team leads, and staff
- Ensure all teams have clarity on their responsibilities and timelines
- Help prepare reports, summaries, or briefs for the Founder based on project progress

**5. Operational Backbone**
- Keep the Founder informed of status, pending issues, and risks
- Assist in organising meetings, capturing minutes, and ensuring follow-up actions are tracked
- Support the smooth functioning of the verticals by bridging **strategy and execution**

**Key Skills & Qualifications**
- Bachelor’s degree required; Master’s preferred in Business, Operations, or related fields
- Minimum **3 years of experience** in coordination, executive assistance, or project operations
- Strong organisational and task management skills
- Proven ability to handle **multiple projects simultaneously**:

- Excellent communication and follow-up discipline
- Proficiency with Google Workspace, task management tools, and basic documentation/reporting
- Ability to anticipate bottlenecks and proactively solve them

**Preferred (Not Mandatory)**
- Experience in healthcare, education, or non-profit organisations
- Exposure to structured project management or quality assurance systems

**Why Join IND**
- Be at the centre of a **mission-driven organisation** impacting families and children
- Work directly with the Founder and leadership team
- Develop cross-functional expertise across multiple verticals
- Growth pathway into **Operations Manager** or **Chief of Staff** roles as IND scales

**Job Types**: Full-time, Permanent

**Benefits**:

- Cell phone reimbursement
- Paid time off

Application Question(s):

- Current CTC. Expected CTC.

**Experience**:

- working with computers: 2 years (required)
- Personal assistant, Executive Assistant or Coordination: 2 years (required)
- Project coordination: 2 years (preferred)

**Language**:

- Bengali (required)
- English (required)

Work Location: In person

Work Location: In person