Front Office Executive

4 days ago

Bengaluru Karnataka, India National Centre for Excellence Full time

**Job Overview**:
The Front Office Executive is responsible for handling all administrative and reception duties while ensuring a positive first impression for visitors and clients. This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively.

**Key Responsibilities**:

- **Greeting Visitors**: Welcome guests, clients, and visitors in a friendly and professional manner.
- **Telephone Handling**: Answer phone calls, transfer them to appropriate departments, or take messages when needed.
- **Appointment Scheduling**: Manage calendars, schedule meetings, and coordinate with internal teams to ensure smooth operations.
- **Customer Service**: Provide assistance to clients and customers, address inquiries, and ensure their needs are met.
- **Administrative Support**: Handle incoming and outgoing mail, office supplies, and maintain front office systems.
- **Data Entry**: Input data into systems and ensure all records are up to date and accurate.
- **Managing Front Office Equipment**: Ensure the proper functioning of office equipment (phones, printers, etc.) and report any issues.
- **Office Security**: Monitor and control access to the office, ensuring a secure environment for employees and visitors.
- **Collaboration**: Work closely with other departments to ensure smooth operations and assist with various office tasks when required.
- **Compliance**: Ensure compliance with company policies and procedures at all times.

**Skills and Qualifications**:

- **Education**: High school diploma or equivalent; Bachelor’s degree preferred.
- **Experience**: Previous experience in a front office or customer service role is a plus.
- **Skills**:

- Strong communication and interpersonal skills.
- Organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multitask and handle high-pressure situations.
- Basic knowledge of office equipment (printers, fax, etc.).
- Professional appearance and demeanor.

**Work Environment**:

- This position is typically based in an office environment with regular interaction with visitors and employees.
- Working hours may vary depending on company needs and may include weekends or extended hours.

Pay: ₹15,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

Work Location: In person

Application Deadline: 03/05/2025

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