Receptionist

2 days ago

Coimbatore Tamil Nadu, India PARESHA HR SERVICES PVT LTD Full time

Key Responsibilities:

- Greet and welcome visitors and clients, making them feel comfortable and offering assistance as needed
- Answer and direct phone calls to the appropriate personnel or department
- Manage and maintain the reception area, ensuring that it is clean and organized at all times
- Maintain inventory of office supplies and reorder as needed
- Assist with courier inwards and outwards
**Job Description**:
1. Reception Duties:

- Welcome visitors by greeting them in person or on the telephone; answering or referring inquiries.
- Direct visitors to the appropriate person or department.
- Maintain security by following procedures, monitoring logbooks, and issuing visitor badges.

2. Administrative Support:

- Maintain office calendars and schedules appointments.
- Coordinate meetings and conference room bookings.
- Handle basic bookkeeping tasks such as billing, invoicing, and expense tracking.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.

3. Customer Service:

- Provide excellent customer service to all visitors, clients, and employees.
- Handle inquiries and complaints courteously and efficiently.
- Assist in resolving customer service issues or escalate to appropriate personnel when necessary.

4. Record Keeping:

- Maintain a clean and organized reception area.
- Keep updated records of visitors and clients.
- Assist in maintaining digital and physical filing systems.

5. Miscellaneous Tasks:

- Perform other administrative tasks and support functions as assigned by management.
- Assist other departments with administrative tasks when needed.

**Requirements**:

- High school diploma or equivalent qualification.
- Proven work experience as a receptionist, front office representative, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Ability to handle stressful situations calmly and professionally.
- Familiarity with office equipment such as printers, scanners, and photocopiers.

Experience : 1-3 Years
Location: Chinnavedampatti, Coimbatore

**Salary**: ₹18,000.00 - ₹22,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

**Experience**:

- Microsoft Office: 1 year (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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