Admin Executive

**Position: Admin Executive**

Job Summary:
We are looking for an Admin Executive who has Efficient Computer Knowledge and

Proficient in Recruitment.

Location: Vasai (East)

Weekly Off: 1st & 3rd Saturday and All Sundays off

Reporting to: Founder & CEO

**Company Profile**:
Prolific 3D Tech is an 8 Year Young Company that provides Industrial/Technical Animation

Services in the areas of Process, Installation, Troubleshooting, and Maintenance. Our focus is to

leverage 2D data of Machines and Products to create Stunning 3D animations and Rendered

Images. We are proudly serving clients - Various Machine manufacturers from the

Pharmaceuticals, Packaging, and Food Segment as well as Architectural Segment.

We aim to create engaging Animation Content for our reputed clients which will bring

Worldwide Recognition and ample business opportunities for them.

**Job Profile**: Admin Executive

**Major Role**:

- **Proficient in Recruitment**
- Coordinate with HR Consultancies
- Preparing Job Description
- Posting Job on Portals & Capturing, Filtering CVS
- Conducting Telephonic, Technical, and Final Interviews
- **HR Operations**
- Onboarding of New Employees
- Documentation of New Employees
- Event Management
- HR Activities & Culture Enhancement
- Review Sessions of Employee
- **Admin Operations**

Monthly targets: Following time sheets, dividing work and days accordingly

Weekly targets: Overview of weekly tasks, distribution of tasks as per timesheet and priority,

Daily targets: Taking updates on previous tasks, measuring daily targets, taking note of

queries & time taken for project execution.

1. **Team Collaboration**:
Admin/HR: Client handling in technical matters

1. Submitting time sheets

2. Keeping updated

3. Provide input data and team data

Technical animators:
1. Instructions as checklist & PPT As per Company Pipeline

2. Keep a tab on ongoing work on a daily basis to achieve final time and work

goals.

**Freelancers**:
1. Keeping tabs on work and updating progress to the execution team.

3. Client Interaction & timesheet:
**Pre processing**:

- Collecting Input Data from Clients.
- Asking Multiple questions to collect maximum data and scope finalization
- Site Visit, and online meetings for Keeping the Record of the Meetings.
- Creating raw setup for customer understanding by compiling data.
- Creating timesheets and annexures for different projects by analyzing data

**In Processing**:

- Communicating with clients during the animation process to keep the project on track.Taking

client feedback after deliverable mail.
- Interacting with clients if improvement needed

Post Processing
- Doing follow-ups and taking feedback/approvals of the ready 3d models, animation draft, or

final output.

**Minor Role**:

- **Accounts**
- Invoicing
- Managing Payroll of Employees
- Managing Cash flow
- GST Filing and Coordination with CA
- Monitoring Finance/Revenue
- **Admin Work**
- Managing Housekeeping
- Cheque collection and Deposit
- Stationeries Management
- Preparing Offers in Collaboration with the Production Team
- Payment Follow-ups
- Managing Traveling Accommodations
- Meeting Coordination

1. Education:
Graduation is a must (in any field)

2. Software Skills:

- Basic Computer Knowledge,
- Ms Word
- Ms. Excel
- PowerPoint Presentation
- Tally / Zoho Books
- Recruitment Platforms (Linkedin, Naukri, Indeed, and other portals)

3. Soft Skills:

- Proficient in English Language
- Strong English Grammar and Proficiency in English spelling.
- A Go Getter who is open to New Ideas
- Excellent Communication Skills
- Patient and hard working
- Should be an Active Team Player

4. Experience: Minimum 1-year Experience

Pay: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Morning shift

Supplemental Pay:

- Overtime pay

Ability to commute/relocate:

- Vasai - 401210, Maharashtra: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Do you have Efficient Knowledge about MS-Office ?

**Education**:

- Bachelor's (required)

**Experience**:

- Admin Executive: 1 year (preferred)

**Language**:

- English (required)

**Location**:

- Vasai - 401210, Maharashtra (preferred)

Application Deadline: 18/09/2024
Expected Start Date: 12/09/2024