Conference Executive

22 hours ago

Hyderabad Telangana, India Helix Conferences Full time

**Role Summary**

The conference executive is responsible for the end-to-end planning, coordination, and execution of conferences, seminars, and professional gatherings. This role demands a blend of logístical precision, stakeholder management, and creative problem-solving to deliver seamless and impactful events.

**Key Responsibilities**
- Plan and execute conferences, workshops, and symposiums from concept to completion
- Coordinate with internal teams, vendors, speakers, and sponsors to ensure smooth operations
- Manage event logistics, including venue booking, catering, AV setup, and delegate registration
- Develop event timelines, budgets, and contingency plans
- Oversee marketing and promotional activities in collaboration with the communications team
- Ensure compliance with health, safety, and accessibility standards
- Handle on-site execution and troubleshoot real-time issues
- Collect post-event feedback and prepare performance reports

**Required Skills & Tools**

**Event Management**:End-to-end planning, vendor coordination, scheduling

**Communication**:Stakeholder engagement, negotiation, public speaking

**Tech Proficiency**:MS Office, Zoom/Webex, Eventbrite, Cvent, CRM tools

**Budgeting**:Cost estimation, vendor quotes, invoice tracking

**Soft Skills**:Multitasking, adaptability, attention to detail, crisis management

**Qualifications**
- Bachelor’s degree in Event Management, Hospitality, Communications, or related field
- 2-4 years of experience in event coordination or conference management
- Familiarity with academic or industry-specific conference formats (preferred)
- Certifications in event planning or project management are a plus

**Success Metrics**
- On-time and on-budget delivery of events
- Positive feedback from attendees, speakers, and sponsors
- Growth in delegate participation and engagement
- Efficient vendor and stakeholder coordination
- Post-event reporting and actionable insights

**Job Types**: Full-time, Permanent

Pay: ₹18,000.00 - ₹23,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Education**:

- Master's (preferred)

**Experience**:

- Conference Handling: 2 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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