
Front Desk Receptionist
2 weeks ago
**Welcoming Visitors**:
Greet and welcome visitors in a friendly and professional manner. Create a positive first impression of the organization.
- **Answering Phone Calls**:
Handle incoming phone calls, direct calls to the appropriate personnel, and take messages when necessary. Maintain a polite and helpful phone demeanor.
- **Managing Front Desk**:
Keep the front desk area organized and presentable. Ensure that the reception area reflects a professional image.
- **Appointment Scheduling**:
Coordinate and schedule appointments for clients, customers, or internal staff. Manage calendars to avoid scheduling conflicts.
- **Handling Mail and Packages**:
Receive and distribute mail, packages, and deliveries. Keep accurate records of incoming and outgoing items.
- **Customer Service**:
Assist visitors and provide information about the organization's products or services. Address inquiries or direct individuals to the appropriate department.
- **Coordination of Meetings**:
Arrange and coordinate meetings, including booking conference rooms, preparing meeting materials, and organizing catering if needed.
- **Data Entry**:
Enter and update data in computer systems, including contact information, appointments, and other relevant details.
- **Office Supplies Management**:
Monitor and replenish office supplies as needed. Keep track of inventory and place orders when necessary.
- **Document Handling**:
Handle and process various documents, including invoices, forms, and reports. Ensure proper filing and organization.
- **Visitor Access Control**:
Monitor and control visitor access by issuing badges or coordinating with security personnel. Implement security protocols as required.
- **Multitasking**:
Handle multiple tasks simultaneously, such as answering phones, managing appointments, and assisting visitors. Prioritize tasks effectively.
**Skills and Qualities**:
- **Communication Skills**:
Strong verbal and written communication skills to interact with visitors, clients, and colleagues.
- **Organizational Skills**:
Excellent organizational abilities to manage appointments, schedules, and office supplies efficiently.
- **Customer Service Orientation**:
A customer-friendly attitude with the ability to provide excellent service to visitors and callers.
- **Professionalism**:
Maintain a professional appearance and demeanor at all times.
- **Problem-Solving**:
Ability to handle unexpected situations or challenges and find effective solutions.
- **Computer Proficiency**:
Familiarity with office software and the ability to quickly learn and use various computer systems.
- **Attention to Detail**:
Pay attention to details in managing appointments, documents, and other administrative tasks.
- **Time Management**:
Efficiently manage time to handle multiple tasks and responsibilities.
- **Adaptability**:
Adapt to changing priorities and handle various responsibilities in a dynamic work environment.
- **Team Player**:
Collaborate effectively with other administrative staff and team members.
**Job Types**: Full-time, Permanent, Fresher
**Salary**: From ₹400.00 per day
**Benefits**:
- Health insurance
Schedule:
- Day shift
- Fixed shift
- Morning shift
Supplemental pay types:
- Performance bonus
Ability to Commute:
- Sadashivanagar, Bengaluru, Karnataka (required)
Ability to Relocate:
- Sadashivanagar, Bengaluru, Karnataka: Relocate before starting work (required)
Work Location: In person
**Speak with the employer**
+91 9886022567
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