Office Admin

7 days ago

Thudiyalur Coimbatore Tamil Nadu, India THE COVAI CAREERS Full time

We are hiring Administrator (Admin) is responsible for supporting the day-to-day operations of the office or department by managing administrative functions. This role involves providing office management, clerical support, organizing company records, coordinating schedules, and ensuring smooth communication across teams.

**Key Responsibilities**:

- **Office Management**:

- Oversee the general office operations, ensuring an efficient and organized environment.
- Handle office supplies, ordering materials, and maintaining inventory levels.
- Manage office equipment and coordinate any repairs or replacements when needed.
- **Communication**:

- Serve as a point of contact between different departments, clients, and vendors.
- Coordinate meetings and conference calls.
- **Scheduling & Calendar Management**:

- Schedule appointments, meetings, and events for executives or teams.
- Maintain and update calendars for the organization’s leadership or departments.
- **Document Management**:

- Handle document filing, organization, and archiving.
- Maintain and ensure the security of confidential information.
- Prepare, review, and edit reports, memos, and other business documents.
- **Financial Administration**:

- Assist with budgeting and managing office expenses.
- Process invoices, receipts, and reimbursements for staff.
- Track office-related bills and payments.
- **Human Resources Support**:

- Assist with employee onboarding, including setting up workspaces, equipment, and materials.
- Manage employee attendance and leave records.
- Organize company events, team-building activities, and employee celebrations.
- **Customer Service**:

- Greet visitors and provide them with necessary information.
- Address inquiries, concerns, or requests promptly and professionally.
- **Data Entry & Reporting**:

- Input data into systems and databases.
- Generate reports or summaries as needed for management or teams.
- **Task Coordination**:

- Work closely with other departments to ensure tasks and projects are on track.
- Provide general administrative support to team members as needed.
- **Problem-Solving & Improvement**:

- Identify opportunities for process improvements in the office.
- Handle minor troubleshooting or issue resolution regarding office processes or equipment.

**Skills and Qualifications**:

- Strong organizational and multitasking abilities.
- Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace).
- Excellent communication skills (written and verbal).
- Ability to work under pressure and meet deadlines.
- Attention to detail and accuracy.
- Strong interpersonal skills to interact with staff and clients.
- Previous administrative or office management experience is often preferred.

**Additional Responsibilities (if applicable)**:

- Travel booking and itinerary management.
- Event coordination and planning.
- Maintenance of databases or project management tools.

Pay: ₹12,000.00 - ₹15,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

Work Location: In person

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