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Executive Assistant

3 weeks ago

Banjara Hills Hyderabad Telangana, India Progressive Lighthouse Properties Private Limited Full time

Job Title: Executive Assistant / Personal Secretary to the Managing Director

**Overview**

**Key Responsibilities**

**Executive Communication & Coordination**
- Interface confidently with clients, vendors, stakeholders, and partners.
- Represent the MD in both internal and external communications when required.

**Documentation & Communication Management**
- Take dictation accurately and convert notes into polished documents.
- Maintain clear and effective documentation standards

**Calendar & Meeting Management**
- Manage and optimize the MD’s calendar including appointments, reminders, and briefings.
- Organize board meetings, virtual conferences, and key events with precise coordination.
- Prepare agendas and meeting minutes as needed

**Guest & Visitor Engagement**
- Welcome and assist high-profile visitors with warmth and professionalism.
- Arrange logistics, hospitality, and support for in-office and travel guests

**Travel & Logistics Administration**
- Plan and execute domestic and international travel including flights, visas, hotels, and itineraries.
- Handle end-to-end logistics for business and personal travel, ensuring seamless experiences.
- Prepare comparative vendor quotes and coordinate with agencies like AMEX, MakeMyTrip, etc.

**Reporting & Data Management**
- Prepare business reports, executive dashboards, and data summaries.
- Maintain accurate and secure records, backups, and documentation.

**Additional Responsibilities**
- Vendor & Service Coordination: Liaise with service providers and ensure delivery quality and timelines.
- Event Management: Plan meetings, events, and gatherings including logistics and material preparation.
- Office & Home Operations Oversight: o Supervise office staff and support infrastructure. o Manage house-related operations (A & B Blocks of Brigade), including maintenance and staff supervision.
- Medical & Personal Coordination: Oversee medical appointments and maintain health records of the MD.
- Car Maintenance: Track vehicle servicing, compliance, and documentation.
- Contact Directory Management: Maintain and regularly update categorized contact lists.
- Government Liaison: Coordinate with government departments for documentation and approvals.
- Bachelor’s degree in any stream; additional qualifications such as an MBA are considered a plus.
- Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management.
- Proactive, self-driven, and highly organized.
- Excellent verbal and written communication in English. - Advanced proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Comfortable with basic AI tools. - Able to handle confidential information with discretion and integrity. - Willing to travel or manage tasks beyond standard work hours when needed.

**Job Types**: Full-time, Permanent

Pay: ₹40,000.00 - ₹50,000.00 per month

Schedule:

- Day shift
- Fixed shift

**Experience**:

- executive assistante: 2 years (preferred)

**Language**:

- English (preferred)

Work Location: In person