Admin Assistant

2 days ago

Ahmedabad Gujarat, India Collated ventures LLP Full time

**Job Summary**:
We are looking for a proactive and organized **Admin Support Executive** to assist in the smooth operation of day-to-day administrative functions at our real estate site/office. The role will also involve basic coordination of maintenance activities to ensure site upkeep, cleanliness, and operational efficiency.

**Key Responsibilities**:
**Administrative Support**:

- Handle daily administrative tasks including documentation, filing, and data entry
- Maintain records of attendance, material logs, and site reports
- Coordinate meetings, prepare minutes, and manage office communication
- Manage inventory of office supplies and place orders when necessary
- Support HR/admin functions such as onboarding and record maintenance for site staff

**Maintenance Coordination**:

- Coordinate with housekeeping, security, and maintenance vendors to ensure site upkeep
- Track and report maintenance requests/issues and follow up for timely resolution
- Maintain records of service providers, AMC contracts, and maintenance schedules
- Conduct routine checks of common areas, utilities, and basic infrastructure
- Liaise with internal departments and facility vendors for day-to-day repair and upkeep needs

**Requirements**:

- Bachelor’s degree in any discipline
- 2-4 years of experience in an administrative or site support role (preferably in real estate, construction, or facility management)
- Good communication and coordination skills
- Proficient in MS Office (Excel, Word, Outlook)
- Ability to multitask and handle day-to-day operations efficiently

**Key Attributes**:

- Well-organized and detail-oriented
- Team player with a proactive attitude
- Strong follow-up and problem-solving skills
- Flexible to work from project sites or field locations as needed

**Job Types**: Full-time, Permanent

**Benefits**:

- Health insurance
- Paid time off
- Provident Fund

Schedule:

- Fixed shift

Supplemental Pay:

- Yearly bonus

Work Location: In person

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