Administration Executive

19 hours ago


Thiruvananthapuram Kerala, India Robinson Properties International Full time

**Position Overview**:
The Administrative Executive plays a pivotal role in ensuring the smooth functioning of administrative tasks within the organization. This position requires a proactive individual with exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The Administrative Executive will support various departments by managing office operations, coordinating administrative activities, and providing administrative support to senior management.

**Responsibilities**:

- **Office Management**:

- Supervise daily office operations to ensure efficiency and productivity.
- Oversee office maintenance, including cleanliness, organization, and safety protocols.
- Manage office supplies inventory and coordinate procurement as needed.
- **Administrative Support**:

- Provide administrative support to senior management, including scheduling meetings, managing calendars, and making travel arrangements.
- Prepare and distribute correspondence, memos, and reports.
- Assist in the preparation of presentations and documents for meetings and presentations.
- **Communication and Correspondence**:

- Serve as the primary point of contact for internal and external communications.
- Draft and proofread correspondence, documents, and reports.
- **Data Management and Recordkeeping**:

- Maintain accurate and up-to-date records, databases, and filing systems.
- Organize and manage documents, both electronic and physical, ensuring easy retrieval and confidentiality.
- **Event Coordination**:

- Assist in the planning and coordination of company events, meetings, and conferences.
- Coordinate logistics, such as venue booking, catering, and audiovisual requirements.
- **Vendor Management**:

- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Negotiate contracts, obtain quotes, and manage vendor relationships.
- **Support HR Functions**:

- Assist in recruitment processes, including job postings, scheduling interviews, and onboarding new hires.
- Maintain employee records, including attendance, leave, and performance evaluations.

**Requirements**:

- Bachelor's degree in Business Administration, Management, or related field preferred.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Excellent organizational and time-management skills, with the ability to prioritize tasks.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Attention to detail and accuracy in all work.
- Strong interpersonal skills and the ability to work effectively in a team environment.
- Proactive problem-solving abilities and a can-do attitude.
- Flexibility and adaptability to meet changing priorities and deadlines.

**Salary**: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Day shift
- Morning shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)
- Administrative: 1 year (preferred)

Ability to Commute:

- Trivandrum, Kerala (required)

Ability to Relocate:

- Trivandrum, Kerala: Relocate before starting work (required)

Work Location: In person



  • Thiruvananthapuram, Kerala, India Mirox cyber security and technology Pvt Ltd Full time

    Responsibility of Accounts & Administration Accounts: - Maintain records of vouchers, invoices, payments, etc. - Handling day-to-day accounting. - Preparing invoices and following up for pending payments. - Handling all banking related works. - Preparation of bid and tender documents Administration: Overall day to day administrative activities of the...


  • Thiruvananthapuram, Kerala, India Sound Engineering Academy Full time

    Administrative officer post, handling day to day office management, staff management, student counselling. File management, overall office management **Job Types**: Full-time, Permanent Pay: From ₹20,000.00 per month **Benefits**: - Flexible schedule Schedule: - Day shift Supplemental Pay: - Performance bonus Ability to commute/relocate: -...

  • Executive Assistant

    3 days ago


    Kowdiar, Thiruvananthapuram, Kerala, India SI Property (Kerala) Private Limited Full time

    **Executive Assistant - Administration & Customer Relations** Educational Qualification: Graduation All Office Administration related jobs include Front office Management, HR Support, Facility Management, etc. Customer Relations related jobs Well versed with Office suits, oral and written communication, phone etiquette, etc **Job Types**: Full-time,...


  • Kazhakoottam, Thiruvananthapuram, Kerala, India International STEAM Research Full time

    **Key Responsibilities**: - Manage and maintain administrative systems and procedures. - Coordinate internal communications and scheduling. - Support HR and academic teams with documentation and reporting. - Organize digital and physical records efficiently. - Assist in project coordination and follow-ups. - Handle correspondence and office inquiries...


  • Thrissur, Kerala, India Heugor Technologies Pvt Ltd Full time

    Administration Executive looking after day to day operations **Job Types**: Full-time, Permanent Pay: From ₹15,000.00 per month **Benefits**: - Cell phone reimbursement Schedule: - Day shift Supplemental pay types: - Yearly bonus **Education**: - Bachelor's (preferred) **Experience**: - total work: 1 year (preferred) - Administrative: 1 year...


  • Thiruvananthapuram, India Kran Consulting Pvt. Ltd Full time

    As a Executive Office Administrator, you will support the day-to-day administrative operations of the office. This role is ideal for a motivated individual looking to gain hands-on experience in office management, coordination, and support functions in a dynamic work environment. Responsibilities: Facilities & Office Management ·       Maintain a...


  • Thiruvananthapuram, Kerala, India Kran Consulting Pvt. Ltd Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    As a Executive Office Administrator, you will support the day-to-day administrative operations of the office. This role is ideal for a motivated individual looking to gain hands-on experience in office management, coordination, and support functions in a dynamic work environment.Responsibilities:Facilities & Office Management·       Maintain a clean,...


  • Thiruvananthapuram, India 2Creative Solutions Ltd Full time

    Location: Remote (India) | Work Hours: EST (Eastern Standard Time), 6 days/weekPackage - (25,000 - 50,000 INR per month)Who We Are:We are a top-performing real estate team specializing in Canadian property markets with dynamic operations in both real estate and IT solutions. Our team delivers exceptional value through efficient processes, attention to...

  • Admin Executive

    3 days ago


    Thiruvananthapuram, Kerala, India THiNC Digital Learning Pvt. Ltd. Full time

    **Job description** We are seeking a competent Admin Executive to provide essential support to our organization. You will play a crucial role in organizing and maintaining the chief executive’s schedule, as well as performing various administrative tasks. As an Admin Executive you must possess exceptional time-management and multitasking skills to handle...


  • Thiruvananthapuram, Kerala, India Kran Consulting Pvt. Ltd Full time ₹ 6,00,000 - ₹ 8,00,000 per year

    As an Office Administrator, you will support the day-to-day administrative operations of the office. This role is ideal for a motivated individual looking to gain hands-on experience in office management, coordination, and support functions in a dynamic work environment.Responsibilities:Facilities & Office Management·       Maintain a clean,...