Company Secretary

**Position Title**: Company Secretary
**Department**: Legal/Corporate Governance
**Location**: Navi Mumbai
**Reports To**: CEO/Managing Director

**Job Summary**

The Company Secretary (CS) will play a key role in ensuring the company complies with legal and regulatory requirements, maintaining corporate governance standards, and supporting the board of directors in their duties. The CS will handle legal documentation, manage shareholder communications, and coordinate with regulatory authorities, particularly within the real estate development sector.

**Key Responsibilities**
- **Corporate Governance**:

- Ensure compliance with the Companies Act, SEBI regulations, and other relevant laws and regulations related to corporate governance.
- Advise the board of directors on matters of corporate governance, company policies, and legal compliance.
- Organize and attend board meetings, preparing agendas, minutes, and resolutions.
- Maintain statutory registers and records as required by law.
- Act as the liaison between the board of directors and shareholders.
- **Regulatory Compliance**:

- Oversee the company’s legal compliance with real estate laws, including RERA (Real Estate Regulatory Authority) and other local property laws.
- File necessary documents with regulatory bodies such as the Registrar of Companies (RoC), SEBI, and other authorities.
- Ensure timely and accurate filing of annual reports, returns, and other documents.
- **Legal Documentation and Contracts**:

- Draft, review, and negotiate legal agreements, contracts, and documents relating to real estate transactions, land acquisitions, and development projects.
- Ensure that all contractual obligations are met and manage risk related to contracts and property transactions.
- Oversee due diligence processes for property acquisitions and investments.
- **Shareholder and Stakeholder Relations**:

- Facilitate communication between the company, its shareholders, and stakeholders.
- Manage shareholder meetings, including annual general meetings (AGMs) and extraordinary general meetings (EGMs).
- Ensure proper handling of dividends, share transfers, and other shareholder-related processes.
- **Risk Management**:

- Assist in identifying legal and corporate risks and advise on mitigating them.
- Ensure that the company complies with real estate-specific risk management protocols, including zoning laws, environmental regulations, and land titles.
- **Corporate Filings and Record Keeping**:

- Maintain and update the company’s corporate records, including incorporation documents, minutes of meetings, resolutions, and shareholder agreements.
- File statutory documents with regulatory bodies and ensure compliance with timelines and legal obligations.
- **Compliance Monitoring and Reporting**:

- Track changes in laws affecting the real estate development sector and ensure the company is informed and compliant.
- Prepare and present compliance reports to the board of directors.
- **Liaison with Legal Advisors**:

- Work with external legal advisors on complex legal issues, including property disputes, litigation, and regulatory challenges.
- Provide legal support on real estate transactions, disputes, and related matters.

**Key Skills & Qualifications**
- **Educational Qualifications**:

- Associate/Fellow Member of the Institute of Company Secretaries of India (ICSI) or equivalent professional body.
- A law degree (LLB) or background in real estate law is an added advantage.
- **Experience**:

- Minimum 5-7 years of experience as a Company Secretary, preferably in the real estate sector or related industries.
- Strong understanding of corporate governance, compliance, and legal documentation.
- Familiarity with the real estate regulatory environment, including RERA, land laws, and property laws.
- **Skills**:

- Excellent communication, negotiation, and interpersonal skills.
- Strong organizational and time-management skills.
- In-depth knowledge of corporate law, real estate regulations, and compliance.
- Proficient in legal research, drafting contracts, and handling corporate governance matters.

**Personal Attributes**
- Strong attention to detail and ability to handle confidential information.
- Ability to work under pressure and manage multiple priorities.
- A proactive, problem-solving approach to challenges and issues.
- A strategic thinker with excellent analytical skills.

**Working Conditions**
- Full-time position.
- Office-based with occasional travel for site visits or meetings.
- Flexible working hours, as required for board meetings and deadlines.

Pay: ₹40,000.00 - ₹70,000.00 per month

**Benefits**:

- Paid sick time
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 3 years (required)

**Language**:

- Hindi (required)
- English (required)

**Language**:

- Hindi (required)
- English (required)

Work Location: In person